2026-27 School Office Manager Elementary-PSD Global Academy

Poudre School District; Fort Collins (CO); On-site; USD 36,575 - 40,969; Full time

Job summary

Poudre School District seeks a dedicated administrative support professional to manage the school office efficiently while providing assistance to the principal and staff. The role includes financial management, supervising support staff, and ensuring a welcoming environment for students and visitors.

Preferred candidates will have a high school diploma, five years of experience, and specialized training beyond high school. First Aid and CPR certification is necessary and will be required upon hire. This role offers competitive pay in a supportive educational setting.

Qualifications

• High school diploma or equivalent required, specialized training preferred.
• Five years of progressive related experience, including supervising support staff.
• Criminal background check required for hire.

Responsibilities

• Manage the administrator office efficiently and provide support to staff and students.
• Perform financial duties, including budget monitoring and processing reports.
• Maintain on-site employee personnel files and manage calendar for the principal.

Skills

Financial management

Communication

First Aid and CPR

Supervisory skills

Education

High school diploma or equivalent

Specialized training beyond high school

Job description

Please Note: This position will close on the Poudre School District job board on May 29, 2026. Connecting Colorado automatically sets postings to expire after 30 days, but you can view the most up-to-date status and apply directly through our job board here: https://psdschools.schoolspring.com/?jobid=5702406

Apply Directly on Our Job Board

Applications submitted through Connecting Colorado will not be reviewed. Apply directly through our job board here: https://psdschools.schoolspring.com/?jobid=5702406

Information specific to this position

PSD Global Academy provides both in-person and online instruction to support students in our hybrid pathway. This position is scheduled in-person Monday-Thursday from 8:15 AM‑4:15 PM at PSD Global Academy.

• Pay range: $26.55‑$29.74 /hr, based on qualifications and experience.
• These pay rates are based on the 2025‑26 school year rates and will be updated when approved during the negotiations process for the 2026‑27 school year.

Hours/day: 8

Work calendar days: 205

Duration of position: Ongoing

Summary

Responsible for the smooth and efficient management of the school administrative office and for providing administrative assistance to the principal, administrators, office, school staff, and students at an assigned elementary school. May guide and supervise the work of support staff.

Job Tasks

• Perform financial duties, including reconciling and monitoring school-wide budgets, grants, and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other reports; monitor and maintain building compensation plans; reconcile phone and cell phone bills; order and inventory office supplies, equipment, and textbooks; process purchase orders, warehouse orders, restricted checks, fund transfers, and travel and mileage reimbursements; monitor purchasing cards; submit job orders; prepare employee reports and other payroll/finance documents.
• Manage principal’s calendar, including scheduling meetings, observations, and appointments; compose, type, track, and/or submit correspondence, handbooks, newsletters, employee evaluations, and reports; make travel arrangements as necessary; maintain on-site employee personnel files and security and distribution of school building keys.
• Receive calls, greet visitors, and answer inquiries; direct calls and visitors to the appropriate person as necessary.
• Provide first aid and administer student medications, adhering to district and state procedures, as needed.
• Monitor building visitors, visitor sign-in procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations, and safety procedures; may initiate crisis procedures in the administrator’s absence with direction from appropriate officials.
• May supervise support staff, including training, assigning and guiding work, assisting with interviewings, and contributing to evaluations.
• Report and monitor employee absences through the absence system; arrange for, monitor, and sign time cards for substitutes.
• Attend work and arrive in a timely manner.
• Maintain building rental calendar, telephone system, and building telephone tree.
• Serve on and attend various employee teams and attend all faculty meetings.
• Process field trip requests.
• Assist with production of master school schedule.
• Assist in the organization of assessment testing and safety drills.
• Manage the school child selection process.
• Perform other duties as assigned.

Education, Experience, and Licenses Required

• High school diploma or equivalent.
• Specialized training beyond high school preferred.
• Five years of progressive related experience, including experience supervising support staff.
• Equivalent combination of education and experience acceptable.
• Criminal background check required for hire.
• Successful completion of First Aid and CPR, and administering medication in a school setting (if not currently certified, successful completion must be done at earliest convenience after hire).

Questions regarding this posting can be directed to [e-mail].