Office Manager / Accounts Payable Specialist

Network Optix Inc; Walnut Creek (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading company in video software development is seeking an Office Manager / Accounts Payable Specialist to manage office operations and administrative tasks in Walnut Creek, CA. Candidates should have experience in office management, accounts payable, and possess strong communication skills.

Benefits

Paid time off

Flexible hours

Health coverage

Qualifications

• At least 2 years in office management or administrative support.
• Experience in accounts payable essential.
• Ability to work independently and lift objects weighing up to 25 pounds.

Responsibilities

• Maintaining office environment, managing supplies, and vendor relationships.
• Providing administrative support including onboarding and event planning.
• Processing invoices and expense reports accurately using Bill.com and Expensify.

Skills

Communication

Organizational Skills

Customer Service

Multitasking

Tools

Google Workspace

Job description

Office Manager / Accounts Payable Specialist

Join to apply for the Office Manager / Accounts Payable Specialist role at Network Optix.

Network Optix (Nx) is a global leader in video software development, focused on creating intelligent video-based solutions that turn video into actionable data. With over a decade of experience, our Enterprise Video Operating System enables organizations to build custom, scalable video products efficiently.

Headquartered in Walnut Creek, California, with additional offices across the US and globally, Nx is recognized for its rapid growth and innovative approach. We aim to revolutionize video technology and enhance how we perceive the world.

We are expanding our Walnut Creek team and seek a motivated, detail-oriented individual with excellent communication skills to join us as an Office Manager / Accounts Payable Specialist. This role reports to the People Operations Manager and the Director of Accounting and involves managing office operations, supporting workplace experience, administrative tasks, and accounts payable processes.

Responsibilities include:

• Maintaining a clean and organized office environment, managing supplies, mail, and vendor relationships.
• Enhancing workplace experience by greeting visitors, assisting with onboarding, planning events, and supporting employee engagement initiatives.
• Providing administrative support such as managing communications, shipments, and general office needs.
• Processing invoices and expense reports accurately using platforms like Bill.com and Expensify, supporting vendor relations, and ensuring financial accuracy.

Qualifications:

• At least 2 years in office management, operations, or administrative support, with experience in accounts payable.
• Proficiency in Google Workspace and excellent customer service skills.
• Strong organizational, multitasking, and communication skills.
• Ability to work independently, respond to occasional off-hours, and lift objects weighing up to 25 pounds.

Preferred:

• Experience in tech startups or high-growth environments.
• Spanish or Russian language skills.

What we offer:

• Competitive salary ($60,000—$90,000 USD)
• Paid time off, flexible hours, health coverage, and on-site work in Walnut Creek, CA.

This position is based in Walnut Creek, CA, and is a full-time on-site role.

Network Optix is an equal opportunity employer committed to diversity and inclusion. We welcome applicants of all backgrounds.