Office Manager / Receptionist (Part-Time)

Diamond Creek Vineyards Diamond Creek Vineyards; Calistoga (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Diamond Creek Vineyards in Calistoga, CA is seeking an Office Manager/Receptionist to support phone and in-person reception and general office duties. This part-time, hourly non-exempt role reports to the Winemaker and runs 9am-1pm, five days a week, onsite at the winery.

Ideal candidates have strong customer service, organization, and basic accounting support skills, with proficiency in Microsoft Office and Spanish language preferred.

Qualifications

• Previous experience in an administrative, office management, or receptionist role.
• Experience working at a winery is a plus.
• Fluent in Spanish, with the ability to communicate effectively with Spanish speaking employees and vendors.
• Strong verbal and written communications skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and prioritize multiple tasks.
• Computer literacy in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Support phone and in-person reception; direct calls as appropriate.
• Coordinate office, farm, cellar, and facilities supplies.
• Schedule cleaning and maintenance; oversee vendor relations.
• Maintain and organize filing and record retention; assist with accounting tasks.
• Greet guests and vendors; manage a multi-line phone system.

Skills

Office administration

Reception duties

Bilingual Spanish

Multi-tasking

Microsoft Office

Tools

MS Word

MS Excel

Outlook

Phone system

Job description

Job Description:

Title: Office Manager / Receptionist
Reports to: Winemaker
Status: Hourly Non -Exempt

Position Summary:

Diamond Creek Vineyards has defined terroir-driven single vineyard Cabernets in the Napa Valley. Founded in 1968, Diamond Creek is considered California's first exclusively Cabernet Sauvignon Estate Vineyard. Visionary pioneer Al Brounstein assisted by his wife Boots defied modern conventions and planted Bordeaux varietals on secluded Diamond Mountain. Now under the ownership of Maison Louis Roederer in France, it has a global reputation for estate wines from Diamond Mountain honored and cherished by collectors. We are seeking a reliable Office Manager/Receptionist who will support phone and in person reception, as well as general office management at the winery in Calistoga. Reporting to the Winemaker, this position will be an integral part of a dynamic team in supporting a growing and evolving organization. The ideal candidate will have strong customer service and communication skills and the ability to multi-task. This is a part-time, hourly non-exempt position. The hours are 9am-1pm, 5 days a week with some flexibility, onsite at the winery.

Office Management

• Order and coordinate pick-up/delivery of office, farm, cellar, and facilities supplies as needed
• Schedule facilities cleaning and maintenance (window and light fixture cleaning, port-a-let service, bottled water delivery)
• Maintain and organize general filing and record retention
• Coordinate with vendors and service providers, including janitorial services, business phone services, and other office and facility services
• Seasonal harvest meals - coordinate ordering and pick up of food for winery team during harvest

Receptionist Duties:

• Serve as the primary employee responsible for answering the main business phone line and directing calls as appropriate
• Greet guests and vendors entering the premises
• Ability to manage a multi-line phone system

Accounting Support:

• Provide basic accounting and administrative support
• Track credit card receipts
• Scan and organize accounting documents
• Process manual checks as needed

Qualification & Experience Requirements:

• Previous experience in an administrative, office management, or receptionist role
• Experience working at a winery is a plus
• Fluent in Spanish, with the ability to communicate effectively with Spanish speaking employees and vendors
• Strong verbal and written communications skills
• Strong organizational skills and attention to detail
• Ability to work independently and prioritize multiple tasks
• Computer literacy in Microsoft Office (Word, Excel, Outlook)

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to stand, walk, sit, bend, reach, and move around the winery and office as needed.
• Ability to lift and carry up to 40 pounds, such as a case of wine or office supplies