Office Manager / Receptionist (Part-time)

Diamond Creek Vineyards; Calistoga (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

Diamond Creek Vineyards in Calistoga, CA, is seeking an Office Manager/Receptionist to support phone and in-person reception and general office management. This is a part-time hourly non-exempt role, working 9am–1pm, five days a week, onsite at the winery, reporting to the Winemaker.

The ideal candidate will bring administrative experience, strong Spanish communication, and proficiency with Microsoft Office, with the ability to multi-task and collaborate with vendors, staff, and guests.

Qualifications

• Experience in an administrative, office management, or receptionist role.
• Experience working at a winery is a plus.
• Fluent in Spanish, with the ability to communicate effectively with Spanish speaking employees and vendors.
• Strong verbal and written communications skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and prioritize multiple tasks.
• Computer literacy in Microsoft Office (Word, Excel, Outlook)

Responsibilities

• Office management: coordinate office, farm, cellar, and facilities supplies and services.
• Receptionist duties: answer main business line, greet guests, manage multi-line system.
• Accounting support: track receipts, scan and organize documents, process checks as needed.
• Coordinate with vendors and service providers for office and facility needs.
• Assist with seasonal harvest meals coordination.

Skills

Spanish fluency

Communication skills

Organizational skills

Multi-tasking

Microsoft Office

Tools

Microsoft Excel

Job description

Title: Office Manager / Receptionist

Reports to: Winemaker

Status: Hourly Non -Exempt

Position Summary:

Diamond Creek Vineyards has defined terroir-driven single vineyard Cabernets in the Napa Valley. Founded in 1968, Diamond Creek is considered California's first exclusively Cabernet Sauvignon Estate Vineyard. Visionary pioneer Al Brounstein assisted by his wife Boots defied modern conventions and planted Bordeaux varietals on secluded Diamond Mountain. Now under the ownership of Maison Louis Roederer in France, it has a global reputation for estate wines from Diamond Mountain honored and cherished by collectors.

We are seeking a reliable Office Manager/Receptionist who will support phone and in person reception, as well as general office management at the winery in Calistoga. Reporting to the Winemaker, this position will be an integral part of a dynamic team in supporting a growing and evolving organization. The ideal candidate will have strong customer service and communication skills and the ability to multi-task.

This is a part-time, hourly non-exempt position. The hours are 9am-1pm, 5 days a week with some flexibility, onsite at the winery.

Office ManagementALL

• Order and coordinate pick-up/delivery of office, farm, cellar, and facilities supplies as needed
• Schedule facilities cleaning and maintenance (window and light fixture cleaning, port-a-let service, bottled water delivery)
• Maintain and organize general filing and record retention
• Coordinate with vendors and service providers, including janitorial services, business phone services, and other office and facility services
• Seasonal harvest meals – coordinate ordering and pick up of food for winery team during harvest

Receptionist Duties:

• Serve as the primary employee responsible for answering the main business phone line and directing calls as appropriate
• Greet guests and vendors entering the premises
• Ability to manage a multi-line phone system

Accounting Support:

• Provide basic accounting and administrative support
• Track credit card receipts
• Scan and organize accounting documents
• Process manual checks as needed

QUALIFICATION & EXPERIENCE REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Previous experience in an administrative, office management, or receptionist role
• Experience working at a winery is a plus
• Fluent in Spanish, with the ability to communicate effectively with Spanish speaking employees and vendors
• Strong verbal and written communications skills
• Strong organizational skills and attention to detail
• Ability to work independently and prioritize multiple tasks
• Computer literacy in Microsoft Office (Word, Excel, Outlook)

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to stand, walk, sit, bend, reach, and move around the winery and office as needed.
• Ability to lift and carry up to 40 pounds, such as a case of wine or office supplies

Job category: General Administration and Other