Office Manager, Part Time

St. James Episcopal Church; Washington; On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Parking provided

Job summary

St. James Episcopal Church in the Danbury area seeks a part-time Administrative Assistant to manage day-to-day operations and support the Rector, Music Director, Groundskeeper, Bookkeeper, Treasurer, and committee chairs.

This in-person role handles communications, calendaring, and records with a focus on reliability and confidentiality. The candidate should have 3–5 years of office administration experience, proficiency in Microsoft Word and Google Docs, and be comfortable with Canva, Constant

Qualifications

• Certificate or Bachelor’s degree required.
• 3-5 years of office administration or similar experience.
• Very proficient in technology including Microsoft Word and Google Docs; Canva, Constant Contact, and MailChimp a plus.
• Professional phone manner and strong verbal/written communication.
• Able to work independently, manage time, and problem solve.

Responsibilities

• Prepare weekly church bulletins, prayer lists and announcements with accuracy.
• Coordinate calendars for all parish activities including website Google Calendar.
• Maintain and organize office files and church records.
• Track and stock church and office supplies.
• Update and maintain church forms and brochures.
• Assist communications volunteer with eblasts and weekly e-news.

Skills

Microsoft Word

Google Docs

Canva

Constant Contact

MailChimp

Time management

Organizational skills

Verbal communication

Written communication

Discretion/confidentiality

Education

Certificate or Bachelor’s degree

Tools

Google Calendar

Job description

Job Description

Expected Hours of Work

This is a part-time position of 12-16 hours per week, approx. 9:00-1:00 p.m. on M, T, W with potential to one additional day or increase hours on M,T,W.This is an in-person position. Parking is provided.

Job Summary

This position is central to the life and functioning of the parish. The administrator is responsible for the effective and efficient management of day-to-day operational tasks, and assists the Rector, Director of Music, Groundskeeper, Bookkeeper, Treasurer, and committee chairpersons while responding to the needs of parishioners, volunteers, suppliers, and community partners. This role is ideal for someone looking for a stable, longer-term position and is excited to become an integral part of our team.This is an in-person position.

Responsibilities

Administrative

• Prepare weekly church bulletins, prayer lists and announcements with attention to accuracy and detail.
• Coordinate calendars for all parish activities, including on website Google Calendar
• Maintain and organize office files and church records
• Track and stock church and office supplies
• Update and maintain church forms and brochures
• Assist communications volunteer with eblasts and weekly e-news
• Manage subscriptions and software licenses
• Prepare documents for committee meetings
• Track donations
• Schedule copier maintenance

Receptionist

• Check and respond to incoming emails and voicemails
• Open office, answer door, greet and screen visitors to the church office
• Answer telephone, take messages, and respond accordingly
• Accept deliveries

Qualifications

• Certificate or Bachelor’s degree
• 3-5 years of office administration or similar position experience
• Very proficient in technology including Microsoft Word, and Google Docs. Familiarity with Canva, Constant Contact, and MailChimp a plus.
• Personable, flexible, positive and friendly attitude; able to connect with others; professional phone manner
• Excellent time management and organizational skills, fast and accurate keyboarding, with attention to detail, ability to work independently, learn quickly and problem solve
• Able to initiate, anticipate needs and work collaboratively with varying types of people
• Excellent verbal and written communication skills, ability to proofread work thoroughly and accurately
• Able to be discreet in confidentiality and maintain professional composure under pressure
• Familiarity with the Episcopal Church or the life of a church is a plus, comfortable working in a church environment and with clergy
• Lives in or nearby Danbury and can commute to work easily in winter months
• U.S. work authorization required
• Physical Requirement: None.

Compensation: $21-24 / hour.

Benefits: St. James’ observes 11 holidays when the parish office is closed. Part-time employees are paid for a holiday only if the holiday falls on a day the employee is regularly scheduled to work. Because this is a part-time position and the total work hours are fewer than 1,000 hours per year, this position is not eligible for pension or other benefits.

Supervision

This position reports directly to the Rector. This position does not supervise others, but works closely with church leaders and volunteers.

Note

This role is ideal for someone looking for a stable, longer-term position, with excitement to become an integral part of our team, growing along with us.

Time Line

Position to start by June 1.

Accepting applications through May 1.

Company Description

St. James’ is a 262 year-old parish in the heart of Danbury with a strong membership and 3 weekly worship services. There are 100 members, primarily active seniors, with a committed desire to reach young adults, students, and families. St. James’ is active in community outreach through support of Daily Bread Food Pantry, Dorothy Day Hospitality House, Laundry Love, and more. It is an inclusive & diverse community that welcomes and respects the dignity of all, and appreciates humor. Our vision is to be a beacon of hope through love and compassion.