Office Manager (Part Time)

Madrona Venture Labs; Seattle (WA); On-site; USD 34,000 - 48,000; Part time

Job summary

Read AI is seeking a Part-Time Office Manager to keep our Seattle office running smoothly. This in-office role is Tue through Thu, 9am to 5pm, 24 hours per week. You’ll be the go-to person for everything office-related, from stocked kitchens to smooth-running team events.

What matters most is proactivity, meticulous organization, and genuine investment in creating a welcoming workplace. Compensation is $25-$35 per hour.

Qualifications

• Prior experience in office management or a similar role.
• Able to juggle multiple small tasks without missing deadlines.
• Friendly, approachable, and the face of the office for employees and visitors.
• Strong communication with vendors, building staff, and team members.
• Resourceful and proactive; you see what needs to be done and do it.
• Comfortable with light budget tracking and expense management.
• Available in-office Tuesday through Thursday with punctuality.

Responsibilities

• Keep the office stocked, organized, clean, and running smoothly day to day (supplies, snacks, kitchen, common areas).
• Greet and assist visitors, candidates, and new hires so they have a great first impression.
• Coordinate with vendors and building management on repairs, deliveries, and services.
• Help plan and execute in-office events, team lunches, celebrations, and one-off projects.
• Manage office-related purchasing and keep track of budget and expenses.
• Be a point of contact for day-to-day office questions and light admin support.
• Help maintain a clean, safe, and organized workplace.

Skills

Highly organized

Strong communicator

Friendly demeanor

Self-directed

Attention to detail

Budget tracking

Tools

Slack

Google Workspace

Expense management software

Job description

About Read AI: At Read AI, we're redefining how teams collaborate by bringing intelligence to every conversation. Our platform supercharges productivity across meetings, messages, and email so work gets done faster, smarter, and with better focus. We integrate seamlessly with tools like Zoom, Microsoft Teams, Google Meet, Slack, and more, helping teams stay aligned and move forward whether they're in the same room or across time zones.

Backed by $81 million in funding from Smash Capital, Madrona, and Goodwater Capital, Read AI is growing quickly. We're building a category-defining AI platform that sits at the center of how modern teams communicate. If you're excited by big markets, fast growth, and building something meaningful from the ground up, we'd love to meet you.

The Role

We're hiring a Part-Time Office Manager to keep our Seattle office running smoothly and make it a great place to be. This is a part-time, in-office role, Tuesday through Thursday, 9am to 5pm, 24 hours per week. You'll be the go-to person for everything office-related, from stocked kitchens to smooth-running team events. You’ll be a friendly, organized presence the team can count on. What matters most to us is how you operate. We're looking for someone proactive, meticulous, and genuinely invested in running a well-organized, welcoming office.

What You'll Do

• Keep the office stocked, organized, clean, and running smoothly day to day (supplies, snacks, kitchen, common areas)
• Greet and assist visitors, candidates, and new hires so they have a great first impression of Read AI
• Coordinate with vendors and building management on repairs, deliveries, and office services
• Help plan and execute in-office events, team lunches, celebrations, and one off projects.
• Manage office-related purchasing and keep track of budget and expenses
• Be a point of contact for day-to-day office questions and light administrative support for the team
• Help maintain a clean, safe, and organized workplace

What We’re Looking For

• Prior experience in office management, administrative support, hospitality, or a similar role required
• Highly organized and self-directed, able to juggle multiple small tasks without anything falling through the cracks
• Friendly, approachable, and comfortable being the face of the office for employees and visitors alike
• Strong communicator, comfortable coordinating with vendors, building staff, and team members
• Resourceful and proactive, you notice what needs to get done and just do it
• Comfortable with light budget tracking and expense management
• High level of agency in owning the day-to-day tasks and deliverables
• Available in-office Tuesday through Thursday, consistently with punctuality

Nice to Have

• Experience supporting a fast-growing startup or small office environment
• Familiarity with tools like Slack, Google Workspace, or expense management software
• Experience planning small-scale events or team gatherings

Why Read AI?

• Innovative: We bring AI to the masses with proactive technology that acts as the ultimate AI assistant, making individuals and teams more effective
• Massive Impact: You'll directly shape the day-to-day experience of everyone who walks through our office door
• Growth Opportunities: Join one of the fastest-growing AI companies, recognized as a Top Startup in Seattle and a Top Company To Watch by Inc Magazine
• Leadership: Work alongside visionary leaders and learn from some of the most disruptive minds in AI
• Collaborative Culture: Be part of a supportive, ambitious, and high-performing team that celebrates people who take initiative

This is a part-time role based in our Seattle office, Tuesday - Thursday, 9am to 5pm, approximately 24 hours per week.

Compensation for this role is $25-$35 hour, based on the candidate's qualifications, skills, and experience.