OFFICE MANAGER - OFFICE ADMINISTRATOR

Kelly; Parsippany-Troy Hills (NJ); On-site; USD 108,000 - 132,000; Full time

Benefits offered by this job

Employer-paid health and life insuranc

401(k) with 4% company match

Paid time off and holidays

Additional paid holiday weekends and 4

Professional development opportunities

Job summary

Kelly Services in Parsippany, NJ seeks a CPA Firm Manager to oversee daily operations for an established professional services organization. This is a high-visibility leadership role working directly with the CEO, partners, and firm leadership.

Lead administrative, billing, HR, IT, and vendor management; drive process improvements, staffing, budgets, and performance reporting to keep the firm running smoothly.

Qualifications

• Experience in CPA or law firm administration and operations.
• Experience managing administrative personnel and supporting firm leadership.
• Knowledge of billing, collections, staffing, and workflow management.
• Strong leadership and discretion with confidential information.

Responsibilities

• Oversee daily firm operations and support staff.
• Partner with executive leadership on staffing and budgets.
• Manage and develop the administrative team.
• Oversee billing, collections, budgeting, and management reports.
• Monitor staffing, utilization, and deadlines.
• Coordinate timekeeping, billing, and client setup.
• Lead HR, recruiting, and employee benefits.
• Oversee IT vendors, software, and cybersecurity.
• Maintain firm records and compliance documentation.
• Manage vendor relationships and office facilities.
• Identify opportunities to improve processes and firm performance.

Skills

Leadership

Operations management

Budgeting

Billing & collections

HR & recruiting

Vendor management

IT coordination

Timekeeping systems

Communications

Education

Bachelor's degree in Business or Accounting

Tools

Karbon

Job description

Now Hiring: CPA Firm Manager

Kelly Services | Parsippany, NJ | On-Site | Direct Hire

Salary: Up to $120,000, depending on experience

Are you an experienced Office manager or Operations professional who enjoys leading teams, improving processes, and keeping a business running smoothly?

Kelly Services is seeking a CPA Firm Manager to oversee daily operations for an established professional services organization. This is a highly visible leadership opportunity working directly with the CEO, partners, and firm leadership. The ideal candidate brings experience in CPA firm administration, strong business operations skills, and the ability to manage multiple departments and priorities.

What You'll Do

• Oversee daily firm operations, administrative functions, and support staff.
• Partner with executive leadership on staffing, budgets, operational priorities, and business initiatives.
• Manage and develop the administrative team.
• Oversee billing, collections, expense reporting, budgeting, and management reports.
• Monitor staffing levels, employee utilization, workflow, and client deadlines.
• Coordinate practice management systems, timekeeping, billing, scheduling, and client setup.
• Lead HR functions, recruiting, employee benefits, and employee-related initiatives.
• Oversee technology needs, software systems, IT vendors, and cybersecurity coordination.
• Maintain firm records, compliance documentation, CPE requirements, and internal procedures.
• Manage vendor relationships, office services, and facilities-related needs.
• Identify opportunities to improve processes, efficiency, and overall firm performance.

What We're Looking For

• Previous experience in firm administration, office management, or operations within a CPA, public accounting firm or law firm.
• Experience managing administrative personnel and supporting firm leadership.
• Knowledge of CPA or Law firm operations, including billing, collections, utilization, realization, staffing, and workflow management.
• Background in accounting administration, HR, benefits, budgeting, and vendor management.
• Strong leadership, organizational, communication, and problem-solving skills.
• Ability to manage competing priorities and handle confidential information with discretion.
• Strong technology skills; experience with Karbon is a plus.
• Bachelor's degree in Business, Accounting, or a related field preferred.

Compensation & Benefits

• Salary up to $120,000, based on experience.
• Employer-paid health and life insurance.
• 401(k) with 4% company match.
• Paid time off and holidays.
• Additional paid holiday weekends and company shutdown during the week of July 4th.
• Professional development opportunities.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly’s general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.