Office Manager – Legal

Goodwin Recruiting; Norwalk (CT); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Paid vacation

Job summary

Goodwin Recruiting is seeking a Legal Office Manager for a busy law firm in the Norwalk, CT area. You will own firm-wide calendaring, client follow-up, and daily operations, ensuring schedules and deadlines are never missed.

The role requires 3+ years in administrative, executive assistant, or office management, with experience managing calendars for multiple professionals and familiarity with Clio or Lawmatics. Medical, dental, vision, 401(k) with employer match, and paid vacation are included.

Qualifications

• 3+ years in administrative, executive assistant, or office management roles.
• Experience managing calendars for multiple professionals and deadlines.
• Strong organizational, communication, and client-service skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Familiarity with legal software such as Clio or Lawmatics is a plus.

Responsibilities

• Manage firm-wide calendar including court dates, deadlines, and attorney schedules.
• Identify conflicts and ensure attorneys are prepared for meetings.
• Process new leads and conduct conflict checks.
• Schedule consultations and follow-ups with prospective clients.
• Prepare engagement letters, fee agreements, and retainers.
• Open new matters and maintain client records.
• Welcome visitors and oversee front-office operations.
• Assist with court e-filing, correspondence, and office supplies.

Skills

Calendar management

Client follow-up

Attention to detail

Professional communication

Microsoft Office

Legal software familiarity

Tools

Clio

Lawmatics

e-filing

Job description

Legal Office Manager

Are you highly organized, proactive, and known for making sure nothing falls through the cracks? A busy and growing law firm is seeking an Office Manager to own firm-wide calendaring, client follow-up, and daily office operations.

Compensation and Benefits

• $60K–$75K base salary, based on experience
• Medical, dental, and vision insurance with 60% employer-paid premiums
• 401(k) with up to a 4% employer match
• Two weeks of paid vacation plus firm-recognized holidays
• Flexible Spending Account

What You’ll Do

• Manage the firm-wide calendar, including court dates, deadlines, consultations, and attorney schedules
• Identify scheduling conflicts and ensure attorneys are prepared for upcoming meetings and appearances
• Process new leads following the initial intake call and conduct conflict checks
• Schedule consultations and follow up with prospective clients through signed engagement
• Prepare and track engagement letters, fee agreements, and initial retainers
• Open new matters and maintain accurate client records
• Welcome visitors, manage incoming calls, and oversee daily front-office operations
• Assist with court e-filing, correspondence, document preparation, vendors, and office supplies

What You Bring

• 3+ years of administrative, executive assistant, or office management experience
• Experience managing complex calendars for multiple professionals
• Exceptional organization, attention to detail, and follow-through
• Strong communication skills and the ability to work with clients during sensitive situations
• Proficiency with Microsoft Word, Excel, and Outlook
• Ability to manage competing priorities and confidential information with sound judgment
• Legal or professional services experience preferred
• Experience with Clio, Lawmatics, or similar legal software is a plus
• Connecticut court e-filing experience is a plus

If you take ownership, stay ahead of deadlines, and enjoy being the person who keeps everything running smoothly, we’d love to hear from you.