Office Manager - King of Prussia, PA

Quanta Services, Inc.; Lafayette Park (PA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid on-the-job training

Defined career path

Competitive wages

Retirement Plan

Job summary

Quanta Services, Inc. is seeking an Office Manager in Lafayette Park, PA. This role requires overseeing daily operations, coordinating employee onboarding, and maintaining compliance with regulations. Ideal candidates will have over 3 years in office administration, strong organizational skills, and proficiency in Microsoft Office. The position offers competitive wages, technical training, and a defined career path for future growth. This role is subject to DOT drug and alcohol testing regulations.

Qualifications

• 3+ years of experience in office administration or management.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Oversee daily office operations, including supply inventory and vendor relationships.
• Serve as a liaison between office staff, leadership, and field employees.
• Coordinate onboarding and offboarding of employees.
• Maintain accurate records including vendor invoices and receipts.
• Ensure compliance with safety procedures, corporate policies, and local regulations.
• Plan and coordinate meetings, events, and training.
• Handle calls, emails, and office visitors professionally.
• Support employee engagement efforts within the office.
• Monitor and improve administrative processes.

Skills

Office administration

Organizational skills

Multitasking

Microsoft Office Suite

Communication skills

Job description

About Us

Are you passionate about creating sustainable and innovative infrastructure solutions? Do you want to be part of a dynamic team that is shaping the future of our communities? At InfraSource, we’re looking for forward-thinking problem solvers ready to make a real impact. Join us to collaborate with industry leaders, leverage cutting-edge technology, and drive projects that matter. Let’s build a brighter, more connected world together.

About this Role

IFS InfraSource is seeking an Office Manager to join our team. The Office Manager is responsible for overseeing daily office operations, providing administrative support, and ensuring the efficient and effective functioning of the office. This role serves as a key point of contact for employees, leadership, and external partners and supports a productive, organized, and professional work environment.

What You’ll Do

• Oversee daily office operations, including supply inventory, equipment maintenance, and vendor relationships.
• Serve as a liaison between office staff, leadership, and field employees.
• Coordinate onboarding and offboarding of employees, including workspace setup, technology requests, drug testing, local facilitation of new hire orientation, and new hire paperwork.
• Maintain accurate records including vendor invoices, receipts, and adherence to office budget.
• Ensure compliance with safety procedures, corporate policies, and local regulations.
• Assist with planning and coordinating meetings, events, and trainings.
• Handle incoming calls, emails, mail, and office visitors in a professional manner.
• Support general employee engagement efforts within the office.
• Monitor and improve administrative processes to increase efficiency.

What You’ll Bring

• 3+ years of experience in office administration or management.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.

What You’ll Get

• Paid on-the-job technical and professional training.
• Defined career path for future growth.
• Competitive wages and industry-leading benefits including Retirement Plan.

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.