Office Manager - King of Prussia, PA

Quanta Services, Inc.; King of Prussia (PA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid on-the-job technical and professional training

Defined career path for future growth

Competitive wages and industry-leading benefits

Job summary

A leading infrastructure services company is seeking an Office Manager in King of Prussia, PA. In this role, you'll oversee daily office operations, manage vendor relationships, and coordinate employee onboarding. The ideal candidate has over 3 years of experience in office administration, possesses strong organizational skills, and is proficient in Microsoft Office Suite. This position offers competitive wages and benefits, and requires adherence to DOT drug testing regulations.

Qualifications

• 3+ years of experience in office administration or management.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Oversee daily office operations including supply inventory and vendor relationships.
• Serve as a liaison between office staff, leadership, and field employees.
• Coordinate onboarding and offboarding of employees.
• Maintain accurate records including vendor invoices and office budget.
• Ensure compliance with safety procedures and corporate policies.
• Assist with planning and coordinating meetings and events.
• Handle incoming calls, emails, mail, and office visitors.
• Support general employee engagement efforts within the office.
• Monitor and improve administrative processes.

Skills

Strong organizational and multitasking skills

Attention to detail

Proficient in Microsoft Office Suite

Excellent communication skills

Ability to work independently

Job description

About Us

Are you passionate about creating sustainable and innovative infrastructure solutions? Do you want to be part of a dynamic team that's shaping the future of our communities? At InfraSource, we’re looking for forward-thinking problem solvers ready to make a real impact. Join us to collaborate with industry leaders, leverage cutting-edge technology, and drive projects that matter. Let’s build a brighter, more connected world together.

About this Role

IFS InfraSourceis seeking anOffice Manager to join our team. The Office Manageris responsible foroverseeing daily office operations, providing administrativesupport, and ensuring the efficient and effective functioning of the office. This role serves as a key point of contact for employees, leadership, and external partners and supports a productive, organized, and professional work environment.

What You'll Do

• Oversee daily office operations, including supply inventory, equipment maintenance, and vendor relationships
• Serve as a liaison between office staff, leadership, andfield employees
• Coordinate onboarding and offboarding of employees, includingworkspace setup,technology requests, drug testing,localfacilitation of new hire orientation,and new hire paperwork
• Maintainaccuraterecords includingvendorinvoices,receipts, andadherence to office budget
• Ensure compliance with safety procedures, corporate policies, and local regulations
• Assistwith planning and coordinating meetings, events, andtrainings
• Handle incoming calls, emails, mail, and office visitors in a professional manner
• Support general employee engagement efforts within the office
• Monitor and improve administrative processes to increase efficiency

What You'll Bring

• 3+ years of experience in office administration or management
• Strong organizational and multitasking skills with attention to detail
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple priorities

What You'll Get

• Paid on-the-job technical and professional training
• Defined career path for future growth
• Competitive wages and industry-leading benefits including Retirement Plan

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.