Office Manager Job Posting

Islamic Association of Raleigh; Raleigh (NC); On-site; USD 28,000 - 36,000; Part time

Job summary

The Islamic Association of Raleigh (IAR) is seeking a motivated Office Manager to oversee daily operations of the office. This paid, part-time in-person role requires 20 hours per week and provides administrative and executive support to IAR leadership.

The successful candidate will manage inquiries, organize records, coordinate reports, and support Shura and board activities while maintaining confidentiality and working in a fast-paced community environment.

Qualifications

• Associate degree or higher in business/admin related field.
• Prior administrative or office experience.
• Experience with bookkeeping software preferred.
• Strong knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Excellent time management and ability to meet deadlines.
• Proficiency with Microsoft Office Suite and Teams.
• Commitment to confidentiality of private information.
• Ability to work in a flexible, fast-paced environment.
• Willingness to be trained and to supervise others.
• Availability for some weekends/evenings as needed.

Responsibilities

• Oversee day-to-day office operations and calendar; attend administration meetings; collaborate with CEO and Treasurer.
• Greet community members and respond to inquiries by person, phone, or email; direct to appropriate person or committee.
• Order office supplies and maintain organized filing systems.
• Prepare monthly and annual reports for various committees and meetings.
• Manage and renew organization property and liability insurance.
• Prepare letters including employment verifications and community service letters.
• Assist with special projects as needed.

Skills

Administrative experience

Office management

Excellent communication

Customer service

Time management

Organization

Confidentiality

Supervising others

Adaptability

Meeting deadlines

Education

Associate degree in Business Administration, accounting, finance or equivalent

Tools

Microsoft Office Suite

Teams

Bookkeeping software

Job description

The Islamic Association of Raleigh (IAR) is seeking a motivated and hardworking individual to serve in the role of Office Manager. The position is a paid, part-time, in-person position requiring 20 hours per week.

The Islamic Association of Raleigh (IAR) is an Islamic center serving as a mosque, schools, and a gathering place for the Muslim community in the Triangle region of North Carolina. The IAR is one of the oldest mosques in the area and hosts over three thousand congregants every Friday.

Overall Objectives

• To promote and assist in the smooth, professional operations of the Islamic Association of Raleigh (IAR)
• To provide administrative and executive support to the IAR leadership
• To deliver an outstanding service experience to the congregants and community of IAR

Responsibilities

• Manage day to day operation of the office including overseeing the IAR calendar, attend the Administration meetings, work directly with the CEO, and Treasurer and resolve issues.
• Receives community members and answers questions, in person, by phone or email; responds to inquiries from employees, clients and community members, when necessary, to the appropriate person, official or committee.
• Order office supplies and develop and maintain organized filing.
• Responsible for preparing selected monthly and annual reports for a variety of committees and meetings (Election, General Body meetings, expense reports, etc)
• Manage and renew the organizations' property and liability insurance.
• Prepare all IAR letters including Employment Verifications, New Muslim letters, Community Service letters,
• Assist with special projects, as needed.

Bookkeeper Duties Include

• Maintain IAR accounts by verifying, allocating, and posting transactions.
• Maintain historical records by filing documents.
• Prepare financial reports by collecting, analyzing, and summarizing account information and trends.
• Comply with local, state, and federal government reporting requirements.
• Work with and support the IAR CEO, Treasurer and the Finance Chairperson when needed
• Supervise admin assistance to issues checks, use the accounting system to enter check deposits and keep the reservation of rooms updated.

Shura Support

• Organize, sends meetings notices and materials to Shura.
• Attend, and take minutes of Administration team meetings
• Maintain organization files including by-laws, minutes, and policies for the Organization
• Maintain membership files and support the membership team in Shura and ICC elections.

Other Support

• Direct planning and activities to support the annual picnic, Eids and fundraisers.
• Assist the CEO and the IAR chair as needed.

Required Skills And Qualifications

• Associate degree in Business Administration, accounting, finance or equivalent
• Previous administrative or office experience
• Previous experience with bookkeeping software
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite and Teams
• Excellent Islamic character, and a commitment to maintain confidentiality of private and sensitive information.
• Ability to work in a flexible, fast-paced environment
• Ability to be trained and acquire new skills
• Ability to supervise others
• Some weekend and evening hours may be required as services and meetings dictate

Compensation:

Compensation is commensurate with experience. The employee will be an exempt employee. IAR Personnel policy governs work conditions and benefits.