Office Manager

Islamic Association of Raleigh; Raleigh (NC); On-site; USD 48,000 - 64,000; Full time

Job summary

The Islamic Association of Raleigh (IAR) in Raleigh, NC, seeks a professional Office Manager to oversee daily operations, greet visitors, manage administrative tasks, and maintain filing systems. This on-site role supports the CEO and Treasurer with reports, correspondence, and compliance matters.

The position also covers bookkeeping tasks, calendar management, meeting minutes, document upkeep, and event planning support, including supervising administrative staff while upholding confidentiality

Qualifications

• Associate degree or equivalent in business administration, accounting, finance, or related field.
• Previous administrative or office experience required.
• Experience with bookkeeping software preferred.

Responsibilities

• Oversee daily office operations and maintain a welcoming, organized environment.
• Manage calendars, schedules, meetings, and appointments; take minutes at Administration team meetings.
• Prepare monthly/annual reports for committees; draft official correspondence and maintain records.
• Manage accounts, supervise staff, and handle payments and deposits; ensure compliance with reporting requirements.

Skills

Office management

Bookkeeping

Microsoft Office

Communication

Attention to detail

Confidentiality

Supervisory skills

Time management

Customer service

Education

Associate degree in Business Administration/Accounting/Finance

Tools

Accounting software

MS Office/Teams

Job description

Company Description

The Islamic Association of Raleigh (IAR), founded near NC State University in the early 1980s, is one of the oldest mosques in the Triangle region and has grown into a central religious and community hub for thousands of Muslims in the Raleigh-Durham area. Serving as a mosque, school, and gathering place for the Muslim community, IAR hosts over three thousand congregants every Friday. The organization provides a wide range of services, including welfare support, community outreach, and social events. It hosts various programs rooted in authentic Islamic tradition and supports individuals and families at various life stages. The Islamic Association of Raleigh values community engagement, service, and collaboration among staff, volunteers, and congregants.

Role Description

The Office Manager is a full-time, on-site role based in Raleigh, NC, responsible for overseeing daily office operations and ensuring a welcoming and organized environment. This role includes coordinating administrative tasks, managing office supplies and equipment, maintaining organized filing systems, and overseeing the IAR calendar, schedules, meetings, and appointments. The Office Manager serves as a primary point of contact for visitors, congregants, and external partners — receiving community members and responding to inquiries in person, by phone, and by email, and directing them to the appropriate person, official, or committee.

Working directly with the CEO and Treasurer, the Office Manager attends Administration team meetings, takes minutes, and helps resolve day-to-day operational issues. The role includes preparing monthly and annual reports for committees and meetings such as Elections and General Body meetings, drafting official IAR correspondence (Employment Verification, New Muslim, and Community Service letters), and managing the organization's property and liability insurance, including renewals.

On the bookkeeping side, the Office Manager maintains IAR's accounts by verifying, allocating, and posting transactions, prepares financial reports summarizing account information and trends, and ensures compliance with local, state, and federal reporting requirements. The role also supervises administrative staff who issue checks, enter deposits into the accounting system, and maintain room reservations — working closely with the CEO, Treasurer, and Finance Chairperson as needed.

In support of the Shura, the Office Manager organizes and distributes meeting notices and materials, maintains organizational files including by-laws, minutes, and policies, and supports the membership team during Shura and ICC elections. The Office Manager also helps direct planning for community events such as the annual picnic, Eid celebrations, and fundraisers, and assists the CEO and IAR Chair with special projects as needed.

The Office Manager is expected to maintain confidentiality, uphold professional standards, and contribute to efficient, respectful, and inclusive office practices.

Qualifications

• Associate degree in Business Administration, accounting, finance or equivalent
• Previous administrative or office experience
• Previous experience with bookkeeping software
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite and Teams
• Excellent Islamic character, and a commitment to maintain confidentiality of private and sensitive information.
• Ability to work in a flexible, fast-paced environment
• Ability to be trained and acquire new skills
• Ability to supervise others
• Some weekend and evening hours may be required as services and meetings dictate
• Compensation: Compensation is commensurate with experience.The employee will be an exempt employee.IAR Personnel policy governs work conditions and benefits.