Office Manager Intern

PortalPlayer, Inc.; New York (NY); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

On-site work

International sponsorship

Job summary

Group One Trading seeks an Office Manager Intern to support daily operations in our New York office. This hands‑on, in‑office role focuses on keeping a well‑stocked, organized workplace with a reliable point of contact for the team.

The ideal candidate enjoys logistics, staying organized, and providing dependable support. In‑office presence is required, with a minimum of 40 hours per week at 7:30 AM to 4:00 PM ET, for an initial 1‑year term.

Qualifications

• This role requires full in‑office presence, with availability to work on‑site 5 days per week from 7:30 AM - 4:00 PM (minimum of 40 hrs/week).
• Hospitality management experience or in a related field.
• Gap year students welcome.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication, and ability to work independently.

Responsibilities

• Provide daily updates with NY leadership on office operations and priorities.
• Maintain a clean, organized, and well‑stocked office environment.
• Manage visitor logistics, conference room setup, scheduling, and access badges.
• Coordinate catering and serve as the point of contact for office events and meetings.
• Oversee office inventory and track supplies and equipment weekly.
• Submit office expenses to Finance on a weekly basis and manage receipts.
• Serve as primary contact for building related requests and property coordination.
• Support HR and Recruitment with onboarding logistics and daily operations.
• Monitor internal systems and daily office operations.

Skills

Hospitality management

Office administration

Communication skills

Time management

Attention to detail

Microsoft 365

Tools

Microsoft 365

Job description

Location: New York, NY 10005

Hourly rate: $30/hr

In office: Starting at 7:30 AM ET (minimum of 40 hrs/week)

We are seeking someone who can begin immediately and work onsite for 1yr.

The Opportunity

Group One Trading is seeking a reliable, detail-oriented Office Manager Intern to support daily operations in our New York office. This hands‑on, in‑office role focuses on maintaining an organized, well-stocked, and efficient workplace. The ideal candidate enjoys managing logistics, staying organized, and serving as a dependable point of support for the team.

Who We Are

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. At Group One, we value transparency and collaboration coming from unique perspectives and backgrounds. We hire bright, analytical, and competitive people and train them to be the best in the industry. We strive to create a workplace in which all employees have an opportunity to participate and contribute to the success of the business. A healthy work‑life balance is essential to sustaining our work culture and our overall success. We rely on our employees to spur creativity, enhance problem‑solving, and help us thrive in the high‑pressure trading industry.

What We Do

Group One Trading was founded in 1989, and we've become one of the largest privately held options trading firms in the United States, with brilliant people on our team in New York, Chicago, Philadelphia, and San Francisco. We continue to expand our presence on exchanges as the options trading space evolves and grows. Armed with expertise developed through a rigorous training program, our traders provide competitive liquidity across a broad range of securities. We manage portfolios of thousands of securities and electronically stream two‑sided quotes across multiple exchanges. Group One is wholly owned by its founders and employees, and all our trading is proprietary, placing both the rewards for our success and managerial oversight directly in our team's hands.

Responsibilities

• Provide daily updates and check‑ins with NY leadership on office operations and priorities.
• Maintain a clean, organized, and well‑stocked office environment across kitchen and common areas.
• Manage visitor logistics by maintaining guest lists, handling conference room setup and scheduling, and preparing and distributing access badges.
• Coordinate catering and serve as the point of contact for office events and meetings.
• Oversee office inventory on a weekly basis, ensuring accurate categorization by tracking supplies, snacks, and equipment while anticipating ongoing needs.
• Obtain a well‑balanced receipt tracking system to submit to our Finance Department frequently.
• Serve as the primary point of contact for building‑related requests, including submitting work orders and coordinating with property management.
• Oversee daily office operations, including administrative tasks such as handling incoming and outgoing mail and packages, assisting with onboarding logistics, and supporting the HR and Recruitment Team.
• Track and submit office‑related expenses on a weekly basis, ensuring accurate categorization.
• Provide daily updates and check‑ins with NY leadership on office operations and priorities.
• Monitor internal systems.

Skills and Requirements

• This role requires full in‑office presence, with availability to work on‑site 5 days per week from 7:30 AM - 4:00 PM (minimum of 40 hrs/week).
• Hospitality Management experience or in a related field.
• Gap year students welcome.
• Strong organizational skills with a high level of attention to detail.
• Reliable, proactive, and comfortable handling routine operational tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and manage time effectively.
• Familiarity with Microsoft 365 (Outlook, Word, Excel) and comfort learning internal systems.

The Benefits

We provide a competitive hourly compensation, an environment which promotes collaboration, mentorship and continuous learning. Group One gladly sponsors qualified international candidates selected to join our team.

Salary: $30 - $31 per hour