Office Manager III (Maintenance Support Tech III): Travis South Maintenance Office (Austin District)

Texas Department of Transportation; Austin (TX); On-site; USD 43,000 - 64,000; Full time

Benefits offered by this job

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Job summary

TxDOT's Travis South Maintenance Office in Austin, TX is seeking an Office Manager III (Maintenance Support Tech III) to provide administrative support for the office and district projects. Key duties include logging and producing daily and monthly reports, file management, inventory coordination, receptionist tasks, calendar scheduling, processing receipts and invoices, and travel arrangements.

A state vehicle must be driven as part of the role.

Qualifications

• 3 years of administrative or clerical support experience.
• Experience handling records and reports is preferred.
• Valid driver’s license desired or required.

Responsibilities

• Inputs and maintains daily production reports and compiles monthly reports for manager.
• Logs, files, and cross-references correspondence; maintains records.
• Receives calls, answers questions, routes messages, and may serve as receptionist.
• Coordinates with district personnel on annual inventory of supplies and equipment.
• Maintains office files, calendars, and processes receipts and invoices for payment.

Skills

3 years experience

Education

High School Diploma or equivalent

Job description

Job Description - Office Manager III (Maintenance Support Tech III): Travis South Maintenance Office (Austin District) (2602651)

Job Description

Office Manager III (Maintenance Support Tech III): Travis South Maintenance Office (Austin District) - ( 2602651 )

Position Information

TxDOT’s Travis South MaintenanceOfficewith the Austin District located in Austin, TX is looking for anOffice Manager III (Maintenance Support Tech III). This position performs administrative support-related work in a maintenance office and for one or more projects andspecialized programs. The work requires contact with high-level managers, executives, governmentalofficials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Salary Plan/Grade:

• Maintenance Support Tech III: A17 ($42,976.00 - $64,468.95/yearly)

Minimum Salary

42,976.00

Maximum Salary

64,468.95

Pay Basis

Yearly FLSA Status : Nonexempt

Work Locations

South Travis Area Engr Office 9725 SOUTH IH 35 Austin 78744

Travel

Yes, 10 % of the Time Shift : Day Job Shift Details : (4) 10-Hour Days: Mon - Thurs Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

This position p erforms administrative support-related work in a maintenance office or district headquarters and for one or more projects and/or specialized programs. May serve as a lead worker. Work requires contact with high-level managers, executives, governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

The essential duties for an Office Manager (Maintenance Support Tech) III include:

Inputs and maintains daily production reports and compiles monthly reports for manager.

Logs, files, and cross-references correspondence; and verifies documents/records.

May serve as a lead worker and the related tasks.

Provides information and assistance pertaining to procedures, laws, rules and/or regulations; refers customers to appropriate source for problems or questions; processes special applications and reports.

Coordinates with district personnel with annual inventory of supplies, stockpiles and minor equipment.

Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.

Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.

Maintains materials inventory.

Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.

Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.

Processes receipts and invoices for payment.

Performs other job responsibilities as assigned. This position requires driving a state vehicle.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

3 YEARS of experience administrative or clerical support, customer service, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

• Office management practices and procedures
• Automated record-keeping methods
• Applicable computer systems and applications
• Purchasing methods and procedures
• Communicating vision and direction of how an organization should function or a system should work under ideal conditions and conveying to others
• Maintaining effective working relationships with others
• Dealing courteously and effectively with the public
• Coordinating labor, materials, and equipment
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes record keeping and records management
• Follow verbal and written instructions
• Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information

Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

Standing-prolonged periods of time

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

State Job Title/s : Administrative Assistant V State Job Code/s : 0158

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.