Administrative Assistant II or III - Wichita Falls District

Texas Department of Transportation; Wichita Falls (TX); On-site; USD 39,000 - 64,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work S cd

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave  

Career Development and Advancement Op­

Family-Friendly Policies and Programs

Job summary

Texas Department of Transportation's Wichita Falls District is hiring an Administrative Assistant II or III to be the first point of contact for customers and visitors. The role supports multiple programs, handles reception duties, and processes mail and reports.

Qualifications include a high school diploma and 1–3 years of administrative experience. A valid driver’s license is required for state vehicle use, with a comprehensive benefits package and onsite work in Wichita Falls, TX.

Qualifications

• High School Grad or Equivalent required.
• 1 year of administrative or clerical support experience (full-time or prorated); college education may substitute.
• 3 years of administrative/clerical support experience (full-time or prorated); college education may substitute.
• Valid driver’s license; position requires driving a state vehicle.

Responsibilities

• Answer the telephone and routes messages as receptionist or front desk assistant.
• Receive, sort, open, and distribute mail.
• Research and compile information for reports or inquiries.
• Review and negotiate program purchases for services, office materials and supplies; monitor contracts.
• Run queries and reports in department systems.
• Coordinate travel arrangements and related expense submissions; assist with travel policy questions.
• Perform other assigned duties.

Skills

Reception & front desk

Mail handling

Travel coordination

Report writing

Data analysis

Education

High School Grad or Equivalent

Tools

MS Office

Job description

Job Description - Administrative Assistant II or III - Wichita Falls District (2602629)

Job Description

Administrative Assistant II or III - Wichita Falls District - ( 2602629 )

Position Information

Are you a people person? Do you enjoy helping others? Can you prioritize multiple tasks while staying organized? The Wichita Falls District is looking for a motivated candidate to serve as the first point of contact with customers and visitors to the Texas Department of Transportation. Work on a variety of projects while you learn and grow within the organization. Join TxDOT and build a career as big as Texas!

* This position is for a Administrative Assistant II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Minimum Salary

38,976.00

Maximum Salary

64,469.00

Pay Basis

Yearly

FLSA Status

Nonexempt

Work Locations

Wichita Falls District Hdq 1601 SOUTHWEST PARKWAY Wichita Falls 76302

Travel

No Shift : Day Job Shift Details : M-F | 8-5 | Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties for Administrative Assistant II and III:

Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.

Receives, sorts, opens, evaluates content, and distributes mail.

Researches and compiles information for reports or inquiries.

Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.

Runs queries and reports in a variety of applications/systems.

Coordinates travel services in accordance with state of Texas and Department laws and rules, to include making travel arrangements, securing transportation and lodging services, assisting employees in submitting expense reports for travel reimbursement; and responding to travel-related policy and procedure questions.

Performs other job responsibilities as assigned.

Additional duties for Administrative Assistant III

Coordinates and/or composes correspondence and reports regarding technical program initiatives.

Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

1 year of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis.

3 years of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis

Valid driver’s license. This position requires driving a state vehicle.

Competencies for Administrative Assistant II and III:

Considerable knowledge of

Applicable computer systems and applications

Public relations for maintaining effective working relationships with individuals and groups, both internal and external.

Coordinating and scheduling activities/resources

Analyzing, organizing, and communicating business and technical data

Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.

Maintaining a safe and effective working relationship with others

Ability to

Other Attributes

Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments.

Additional competencies for Administrative Assistant III:

Extensive knowledge of

Automated record-keeping methods.

Physical Requirements and Working Conditions:

State Job Title/s : Administrative Assistant IV, V State Job Code/s : 0156, 0158

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes .

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.