Office Manager - Horizon West

Nemours in; Windermere (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Nemours Children's Health in Florida is hiring an Office Manager for Horizon West (Primary Care). This full-time role leads day-to-day practice operations across multiple sites, ensuring a high-quality patient experience and strong financial performance.

You will supervise clerical and clinical staff, coordinate schedules, support payroll processes, and uphold Nemours Standards of Behavior in a dynamic pediatric setting.

Qualifications

• Associate degree or currently enrolled and pursuing an associate degree.
• Florida RN or LPN license with 3 years supervisory experience.
• Certified MA with 3 years supervisory experience may be considered in lieu of degree.
• Travel to other primary care locations as needed for coverage.

Responsibilities

• Provide on-site, day-to-day management of multiple practices under the direction of the Practice Manager.
• Collaborate with providers to ensure a satisfying patient experience, positive team environment, and financially successful practice.
• Select, orient, direct, and evaluate all clerical and clinical staff.
• Monitor patient flow, rounds, and satisfaction results; implement changes to reach goals.
• Coordinate and maintain staff and provider schedules; manage payroll accruals and time off.
• Ensure staffing levels through coordination with staff and manager.
• Foster Nemours Standards of Behavior and provide coaching or discipline as needed.
• Serve as liaison for providers and staff to ensure effective communication.
• Develop and monitor department budgets and productivity measures.
• Process accounts payable and reimbursement requests; pursue opportunities to improve financial performance.
• Oversee front desk and basic registration, scheduling, cash reconciliation, and month-end requirements.
• Monitor clinical functions and seek input from providers as needed.
• Approve medical and non-medical supply and equipment purchases.
• Maintain a safe, compliant environment meeting JCAHO/OSHA/CLIA requirements.
• Develop annual performance goals for clerical and clinical staff; report progress to management.
• Other duties as assigned.

Education

Associate Degree or currently enrolled

RN or LPN license (FL)

Certified MA with supervisory experience

Job description

Office Manager - Horizon West (Finance)

Nemours is seeking an Office Manager (Horizon West, Primary Care), FULL-TIME, to join our Primary Care team.

Nemours primary care practices provide a kid-friendly, family-centered pediatric primary care experience for families in Central Florida. With 20 primary care and 3 urgent care practices conveniently located throughout the region, we provide quality, professional pediatric services with special attention on preventive care and whole-child wellness.

This position is responsible for: Provide on-site, day-to-day management of multiple practices under the direction of the Practice Manager, and in collaboration with providers, to ensure a uniquely satisfying patient experience, a positive team environment, and a financially successful practice.

• Select, orient, direct, and evaluate all clerical and clinical staff.
• Ensure a uniquely satisfying patient experience. Monitor patient flow on a daily basis, conduct patient rounds, track and share patient satisfaction results with associates. Recommend and implement changes as needed to reach goals and monitor for continued success. Represent and demonstrate a commitment to excellence in customer service.
• Coordinate and maintain staff and provider schedules. Monitor accruals, overtime, and scheduled/unscheduled time off for the preparation and submission of staff and physician payroll in Kronos. Ensure appropriate staffing levels through coordination with associates and manager.
• Ensure a satisfying work experience for associates through application and role modeling of Nemours Standards of Behavior. Provide positive reinforcement or coaching as needed. Activate disciplinary process through manager as warranted.
• Serve as liaison for providers and associates to ensure appropriate communication.
• In collaboration with the Practice Manager, develop and monitor department's capital and operating budgets. Monitor department productivity measures.
• Process and track accounts payable and reimbursement requests. Identify opportunities for improved financial performance and implement action plans.
• Monitor all front desk functions and fill-in at front desk, as needed. Maintain hands-on knowledge of registration (check-in/check-out), appointment scheduling, daily cash reconciliation and bank deposits. Ensure work queues are up to date and all month-end financial requirements are met.
• Monitor all clinical functions and seeking input from providers, as needed.
• Monitor and approve all medical and non-medical supply and equipment purchases.
• Maintain a safe and attractive environment while meeting all JCAHO, OSHA, CLIA, etc. requirement. Oversee facility for housekeeping, fire safety, equipment.
• Development clerical and clinical individual performance goals on an annual basis. Review with individual staff on a regular basis to ensure employee reaches those goals. Provide updates to manager and providers on a regular basis of staff performance.
• Other duties as assigned.

Job Requirements

• Associate Degree required or currently enrolled and actively pursuing an associate degree.
• State of Florida RN License, LPN license, with 3 years supervisory experience.
• Certified MA with 3 years supervisory experience may be considered in lieu of degree.
• Travel to other primary care locations as needed for coverage is required.

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org .