Office Manager - Healthcare Admin with Autonomy & Payroll

Senior Helpers Parent Account; Duncanville (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

Limited Voluntary Benefits

Job summary

Senior Helpers of Southwest Dallas is seeking an Office Manager to lead the office team, coordinate daily operations, assist with billing and payroll, and maintain both physical and electronic files. You will support other departments as needed and ensure HIPAA compliance.

Key responsibilities include serving as the primary communications link between clients, caregivers, and the office; supporting scheduling; recruiting and onboarding caregivers; processing payroll and accounts

Qualifications

• Minimum 2 years of progressive experience in office management, healthcare administration, or staffing/scheduling.
• Experience with Microsoft Office and scheduling systems; WellSky experience highly desired.
• Must pass background check and other pre-employment screenings.
• Must have a valid Texas driver’s license and insurance.
• Experience in healthcare settings and HIPAA compliance is preferred.

Responsibilities

• Serves as a key communication link between clients, caregivers, and the office by handling inquiries and directing the caller.
• Supports scheduling by filling shifts promptly and minimizing disruptions in client services.
• Provides regular updates to management on staffing, scheduling, and business needs.
• Drives caregiver recruitment and onboarding, ensuring proper training and readiness to serve clients.
• Processes payroll operations and manages accounts payable/receivable.

Skills

Office management experience

Healthcare administration

Staffing and scheduling

Customer service

Payroll processing

HIPAA compliance

Driver's license

Education

High School Diploma or equivalent

Tools

Microsoft Office

Scheduling systems

WellSky

Job description

Senior Helpers of Southwest Dallas is seeking an Office Manager to lead the office team, coordinate daily operations, assist with billing and payroll, and maintain both physical and electronic files. You will support other departments as needed and ensure HIPAA compliance.

Key responsibilities include serving as the primary communications link between clients, caregivers, and the office; supporting scheduling; recruiting and onboarding caregivers; processing payroll and accounts