Office Manager & Executive Assistant

SteelPeak Wealth, LLC; Los Angeles (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Onsite work in Woodland Hills

Job summary

SteelPeak Wealth, LLC in Woodland Hills, CA seeks an Office Manager & Executive Assistant to oversee the daily operations of a 40-person office and to provide executive administrative support to the three co-founding Partners. This role combines facilities leadership with professional client-facing reception in a fully onsite environment.

You will manage calendars, travel, expense reports, and vendor relationships, while maintaining office procedures and a welcoming atmosphere for clients,

Qualifications

• 5+ years of combined experience in office management and executive support.
• Experience supporting senior executives, including calendar management and logistics.
• Experience managing day-to-day office operations, facilities, and vendor contracts.

Responsibilities

• Oversee day-to-day operations of a 40-person office in Woodland Hills, ensuring a professional and efficient environment.
• Serve as the first point of contact for clients, visitors, and guests; manage front-of-house coverage.
• Provide executive administrative support to three co-founding Partners, including calendar management, travel arrangements, and expense reports.

Skills

Organizational skills

Communication skills

Client-facing service

Multitasking

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

We are seeking an Office Manager & Executive Assistant to oversee the daily operations of our 40-person Woodland Hills office and provide executive administrative support to our three co-founding Partners. This individual will serve as the primary point of contact for office operations, facilities, vendors, and workplace needs, while also serving as the face of the office and helping create a positive experience for clients, visitors, and employees.

This position is fully onsite, Monday through Friday, from 8:00 AM to 4:30 PM. Additional hours may be required from time to time to meet the needs of the Partners and the office.

Key Responsibilities

Office Management

• Oversee the day-to-day operations of a 40-person office, ensuring a professional, organized, and efficient work environment.
• Serve as the primary onsite contact for building management, parking administration, maintenance requests, and facility-related matters.
• Coordinate with office vendors and service providers, including identifying needs, obtaining information or quotes, and making recommendations as appropriate.
• Manage office, kitchen, and workplace supplies, including inventory, purchasing within established parameters, and vendor coordination.
• Coordinate office services, deliveries, repairs, and incoming mail distribution.
• Maintain and improve office procedures, processes, and related documentation.
• Maintain conference room, common areas, and reception spaces.

Reception & Client Experience

• Oversee reception and front of house coverage, including arranging backup coverage, and serve as the first point of contact for clients, visitors, and guests.
• Greet visitors and ensure a welcoming, professional office experience.
• Answer and direct incoming phone calls and inquiries.
• Support a positive, service-oriented environment for clients and employees alike.

Executive & Administrative Support

• Manage and maintain the calendars of our three co-founding Partners, including scheduling and prioritizing meetings, coordinating appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings and related logistics.
• Prepare, organize, and quality check meeting materials, including agendas, presentation materials, and briefing packets, in advance of Partner meetings.
• Coordinate travel arrangements and related logistics for the Partners as needed.
• Provide executive administrative support to the Partners, including managing competing requests and time-sensitive administrative needs.
• Prepare, code, and submit expense reports for the Partners and reconcile corporate card statements.

Qualifications

• 5+ years of combined experience in office management and executive support in a professional office environment.
• Experience supporting senior executives, including calendar management, meeting coordination, and related logistics.
• Demonstrated experience managing day-to-day office operations, including facilities, building management, and vendor contracts.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Excellent verbal and written communication skills and the ability to interact professionally with clients, executives, employees, and vendors.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience working in a professional services, financial services, or wealth management environment preferred.
• Experience supporting multiple senior executives simultaneously and managing competing priorities across principals.
• Experience preparing and administering expense reports and reconciling corporate card activity.
• Experience coordinating domestic business travel for executives.
• Active notary commission, or willingness to obtain one within six months of hire, preferred.

Why Join SteelPeak?

• Be part of a growing firm where your contributions are visible and valued.
• Collaborative office environment with exposure to a wide range of responsibilities.
• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) with company match.

We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.

We provide reasonable accommodations in accordance with applicable law.

As part of our hiring process, we may use technology, including artificial intelligence tools, to assist with tasks such as job description development and candidate evaluation. All final employment decisions are made by our team and comply with applicable equal employment opportunity laws.