OFFICE MANAGER-EPW

Knox County; Tennessee; On-site; USD 42,000 - 60,000; Full time

Job summary

Knox County Government in Tennessee is seeking an experienced Payroll/HR Administrator to manage payroll duties, support HR functions, and serve as a liaison with Finance, IT, and department managers. You will ensure timely payroll processing, maintain records, assist with records retention, and help prepare county commission items.

A high school diploma and 5 years of experience are required; a TN driver's license is mandatory.

Qualifications

• High School diploma or equivalent.
• Minimum 5 years of payroll/administrative experience.
• Must possess and maintain a valid TN driver’s license.
• Background check and MVR screening required.
• Excellent communication and organizational skills required.

Responsibilities

• Ensure timely submittal of payroll following procedures and accurate records.
• Coordinate with Knox County Finance and Procurement on travel and training procedures.
• Manage IT software agreements and IT devices inventory/disposition.
• Maintain records retention schedules and act as records custodian for open requests.
• Assist HR and Benefits as contact point for EPW and support department managers.
• Prepare county commission items and communicate with commissioners.
• Ensure invoices and credit card reconciliations are completed on time.
• Coordinate across departments to manage office supplies and budgeting.
• Maintain take-home vehicle roster and records.

Skills

Verbal & written communication

Interpersonal skills

Problem-solving

Technology literacy

Education

High School diploma

Tools

Microsoft Office

PCs/Tablets/Smartphones

Job description

The purpose of this classification is to manage the payroll duties and support the human resource functions of EPW.

Position Reports to:

Director of Finance

Direct Reports:

None

Essential Functions:

• Ensure timely submittal of payroll following established procedures; ensure accurate record keeping.
• Partner with Knox County Finance and Procurement to ensure established travel and training procedures are followed; responsible for maintaining and updating department level procedures.
• Coordinates with IT regarding software agreements and inventory/disposition of County owned IT devices
• Work with division heads to create and update records retention schedules and coordinate the filing of records in alignment with schedules; act as the records custodian for assigned open record requests.
• Partner with HR and Benefits to be the contact point for EPW and provide assistance to departmental managers and supervisors with questions
• Assist with preparing county commission items and communicating with commissioners regarding pending matters
• Work with the Director of Finance to ensure all invoices and credit card reconciliations are performed on time
• Coordinate with all departments to assess office supply needs, place orders, and maintain adequate inventory levels while ensuring purchases are appropriately coded to the applicable budget accounts.
• Maintains take-home vehicle roster, vehicle/equipment assignments ensuring accurate records at all times.

Required Qualifications:

Education:

High School

Certifications (Required By Hire):

None

Certifications (Required After Hire):

None

Experience:

5 years

Preferences:

None

Other Requirements:

• Must possess and maintain a valid TN driver’s license.

Substitutes for Requirements:

• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities may be considered for employment into the position.
• Successfully pass a background check.
• Successfully pass a MVR check.

Key Knowledge:

None

Key Skills:

• Excellent verbal and written communication skills
• Proficient in PCs, tablets, smartphones and other electronic devices
• Proficient in use of Microsoft Office suite of products
• Strong interpersonal skills
• Strong problem-solving skills

Abilities:

• Ability to work in a position of moderate complexity
• Ability to work cooperatively as a member of a team
• Ability to focus and demonstrate attention to detail

Additional Job Functions:

• Respond to and report immediately if called upon by local, regional or central office supervisors, as part of a coordinated emergency response by the Knox County Mayor’s Office
• Ensure regular, punctual attendance during scheduled work hours.
• Perform other duties as required.
• N/A

Working Conditions:

• Physical demands are sedentary.
• Occasionally lift up to 10lbs.
• Work is completed in an office setting.

Position in the Career Ladder:

• N/A

Knox County Government is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Knox County Government may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.