Office Manager- Engineering

Greenwood County; Kansas; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Four-day workweek

Paid holidays

Paid vacation leave accrual

Paid sick leave accrual

Job summary

Greenwood County seeks an organized Office Manager for the Engineering Department to oversee daily operations, payroll processing, budgeting support, and staff coordination. The role requires handling confidential information with discretion and working closely with HR and IT to ensure smooth department functioning.

The successful candidate will lead a small team, maintain office policies, and coordinate with vendors and public inquiries, ensuring deadlines are met and services are delivered

Qualifications

• Associate’s degree in Business Administration or related field, or equivalent combination of education, training, and experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and exercise sound judgment.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Professionalism when working with employees, vendors, and the public.
• Experience coordinating or leading the work of others.
• Ability to handle sensitive and confidential information appropriately.

Responsibilities

• Organize and coordinate daily office operations, procedures, and administrative activities.
• Prepare payroll information and ensure timely submission.
• Assist with preparation and administration of the department’s annual budget.
• Organize meetings, appointments, schedules, and other department activities.
• Coordinate onboarding and orientation activities for new department employees.
• Maintain procedures for sensitive and confidential information.
• Coordinate with Human Resources on office policies and procedures.
• Coordinate with IT regarding office technology and equipment needs.
• Work with vendors and service providers including contracts, pricing, invoices, and payments.
• Monitor office supplies, equipment, purchasing, mailing, and shipping needs.
• Assign and monitor clerical and administrative responsibilities among staff.
• Coordinate staff activities and schedules for efficiency.
• Assist visitors and respond to questions professionally.
• Prepare, review, and analyze reports for department leadership.

Skills

Organizational skills

Time-management

Communication skills

Independent work

Judgment

Attention to detail

Prioritization

Professionalism

Leadership/coordination

Confidential information handling

Education

Associate’s degree in Business Administration

Job description

Office Manager – Engineering Department

Greenwood County, South Carolina
Salary Range: $42,467 – $63,701 annually
Schedule: Monday – Thursday | 7:45 a.m. – 5:30 p.m.

Greenwood County is seeking a highly organized, dependable, and professional Office Manager to join our Engineering Department. This position plays an important role in keeping the department’s day-to-day administrative operations running efficiently while providing support to department leadership, employees, vendors, and the public.

The ideal candidate will be an effective communicator and problem-solver who can manage multiple priorities, work independently with limited supervision, and help coordinate the administrative functions of a busy County department.

What You’ll Do

Responsibilities include:

• Organize and coordinate daily office operations, procedures, and administrative activities.
• Prepare payroll information and ensure timely submission.
• Assist with preparation and administration of the department’s annual budget.
• Organize meetings, appointments, schedules, and other department activities.
• Coordinate onboarding and orientation activities for new department employees.
• Maintain appropriate procedures for sensitive and confidential information.
• Work with Human Resources to maintain and implement office policies and procedures.
• Coordinate with the IT Department regarding office technology and equipment needs.
• Work with vendors and service providers, including contracts, pricing, invoices, and payments.
• Monitor office supplies, equipment, purchasing, mailing, shipping, and other administrative needs.
• Assign and monitor clerical and administrative responsibilities among office staff.
• Coordinate staff activities and schedules to promote efficiency and timely completion of work.
• Assist visitors and respond professionally to questions or concerns.
• Prepare, review, and analyze reports and keep department leadership informed of important activities.
• Help maintain positive and productive working relationships among department staff.
• Perform other related duties as assigned.

What We’re Looking For

Candidates should possess an Associate’s degree in Business Administration or a related field with prior office management experience, or an equivalent combination of education, training, and experience that provides the knowledge and skills necessary to successfully perform the position.

The successful candidate should demonstrate:

• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment
• Strong attention to detail and accuracy
• Ability to prioritize multiple responsibilities and meet deadlines
• Professionalism when working with employees, vendors, and the public
• Experience coordinating or leading the work of others
• Ability to handle sensitive and confidential information appropriately

This position may supervise or coordinate the work of 10 or fewer employees.

Why Work for Greenwood County?

In addition to a competitive salary, Greenwood County offers a schedule and benefits package designed to support employees both professionally and personally, including:

• Four-day workweek – Monday through Thursday
• Salary range of $42,467 – $63,701 annually
• Health and other insurance benefits through PEBA
• Participation in the South Carolina Retirement System (SCRS)
• Paid County holidays
• Paid vacation leave accrual
• Paid sick leave accrual
• Consistent work schedule with Fridays off

Greenwood County is an Equal Opportunity Employer. Greenwood County provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA).