Engineering Office Manager — Lead Admin, Four-Day Week

Greenwood County; Kansas; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Four-day workweek

Paid holidays

Paid vacation leave accrual

Paid sick leave accrual

Job summary

Greenwood County seeks an organized Office Manager for the Engineering Department to oversee daily operations, payroll processing, budgeting support, and staff coordination. The role requires handling confidential information with discretion and working closely with HR and IT to ensure smooth department functioning.

The successful candidate will lead a small team, maintain office policies, and coordinate with vendors and public inquiries, ensuring deadlines are met and services are delivered

Qualifications

• Associate’s degree in Business Administration or related field, or equivalent combination of education, training, and experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and exercise sound judgment.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Professionalism when working with employees, vendors, and the public.
• Experience coordinating or leading the work of others.
• Ability to handle sensitive and confidential information appropriately.

Responsibilities

• Organize and coordinate daily office operations, procedures, and administrative activities.
• Prepare payroll information and ensure timely submission.
• Assist with preparation and administration of the department’s annual budget.
• Organize meetings, appointments, schedules, and other department activities.
• Coordinate onboarding and orientation activities for new department employees.
• Maintain procedures for sensitive and confidential information.
• Coordinate with Human Resources on office policies and procedures.
• Coordinate with IT regarding office technology and equipment needs.
• Work with vendors and service providers including contracts, pricing, invoices, and payments.
• Monitor office supplies, equipment, purchasing, mailing, and shipping needs.
• Assign and monitor clerical and administrative responsibilities among staff.
• Coordinate staff activities and schedules for efficiency.
• Assist visitors and respond to questions professionally.
• Prepare, review, and analyze reports for department leadership.

Skills

Organizational skills

Time-management

Communication skills

Independent work

Judgment

Attention to detail

Prioritization

Professionalism

Leadership/coordination

Confidential information handling

Education

Associate’s degree in Business Administration

Job description

Greenwood County seeks an organized Office Manager for the Engineering Department to oversee daily operations, payroll processing, budgeting support, and staff coordination. The role requires handling confidential information with discretion and working closely with HR and IT to ensure smooth department functioning.

The successful candidate will lead a small team, maintain office policies, and coordinate with vendors and public inquiries, ensuring deadlines are met and services are delivered