Office Manager - EA Level Support

Cornerstone Barricades; Gainesville (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading traffic management firm in Gainesville is seeking an experienced Office Manager to provide financial management and general office support. The ideal candidate will be highly organized, have experience with bookkeeping software, and demonstrate a positive attitude. Responsibilities include bookkeeping, payroll, and administrative support while ensuring a productive work environment. A team player attitude, strong computer skills, and the ability to handle financial records are required for this role.

Qualifications

• Highly-organized team player who is positive and professional.
• Experience maintaining financial records; QuickBooks experience preferred.
• Ability to pass criminal/registry background checks.

Responsibilities

• Provide general office support, financial management, program and administrative support.
• Maintain a positive working environment through organization.
• Process billing or payments and check for accuracy in figures.

Skills

Bookkeeping software proficiency (Quickbooks)

Financial record maintenance

Strong computer skills

Customer service skills

Organizational skills

Education

High School diploma or GED; advanced education preferred

Tools

Quickbooks

Job description

Office Manager- EA Level Support

BOUT OUR COMPANY: Cornerstone Barricades, Inc. is a Maintenance of Traffic (MOT) service provider based in Gainesville, FL. With over 20+ years of experience working for and with the Florida Department of Transportation, our highly experienced staff specializes in road construction safety. Our Advanced Maintenance of Traffic (MOT) Certification enables our firm to provide superior MOT services, including designing, installation, maintenance, and equipment rental.

We are looking for a full time Office Manager who places safety and excellence in work product as priority.

CORE RESPONSIBILITIES

We are looking for a hardworking Office Manager to join our team! As an Office Manager the core day-to-day responsibilities are to provide general office support, financial management, program and administrative support. The Office Manager maintains a positive working environment through organization and support of team members. Primary duties include bookkeeping, insurance billing, payroll and administrative support. The Office Manager should be a team player and seek ways to enhance Cornerstone Barricades by supporting team members and the overall functioning of the firm.

Office Manager duties and responsibilities

• Use bookkeeping software ( presently Quickbooks), spreadsheets, and databases.
• Enter (post) financial transactions into the appropriate computer software.
• Receive and record cash, checks, and vouchers.
• Put costs (debits) and income (credits) into the software, assigning each to an appropriate account.
• Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account.
• Check for accuracy in figures, postings, and reports.
• Reconcile or note and report any differences they find in the records.
• Listen to customers’ questions and concerns and provide answers or responses.
• Process billing or payments.
• Review customer accounts and make changes, if necessary.
• Record details of customer contacts and actions taken.
• Refer customers to supervisors or more experienced employees.

Education, Training and Certifications

• Highly-organized team player who is positive and professional.
• High School diploma or GED; advanced education and/or certifications preferred.
• Strong computer skills including use of standard Office programs, maintaining databases and navigating websites and online media; previous ap/ar experience preferred.
• Experience maintaining financial records; QuickBooks experience preferred.
• Ability to pass criminal/registry background checks.
• Clear COVID-19 Screening.
• A valid driver’s license & insured vehicle.
• POSITIVE ATTITUDE & TEAM PLAYER.