Office Manager - DFW

Zone5Technologies; Fort Worth (TX); On-site; USD 84,000 - 112,000; Full time

Benefits offered by this job

Competitive total compensation package

Comprehensive benefit package options

401k with company-match

3 weeks of paid time off each year

40 hours of sick time

12 annual company holidays

Job summary

Zone 5 Technologies in Fort Worth, TX is seeking an Office Manager who ensures the workplace is organized, welcoming, and running smoothly. You will work with facilities and People Operations to manage day-to-day operations, employee experience, and space planning.

Ideal candidates have 3–5+ years in office coordination, strong organizational skills, and a collaborative, proactive approach. This is a full-time onsite role supporting a fast-growing team in a cutting-edge aerospace environment.

Qualifications

• 3-5+ years of experience in office coordination, workplace operations, or administrative roles for fast-growing teams.
• Excellent organization and follow-through; can juggle multiple tasks and priorities.
• Personable, resourceful, and confident collaborating with employees at all levels.
• Proficient in Microsoft Office, Teams, and/or similar tools.
• Solution-oriented mindset.
• Able to work onsite full-time; this role requires regular in-office presence.
• U.S. Citizenship.

Responsibilities

• Ensure the office is clean, stocked, and organized.
• Monitor supply levels, kitchen items, and office needs.
• Coordinate replenishments with vendors and facilities.
• Act as the point of contact for in-office needs, coordinating closely with our facilities team for maintenance, repairs, office moves, and space planning.
• Support badge access, visitor management, and workspace assignments.
• Coordinate office events, team lunches, offsites, happy hours, and seasonal gatherings.
• Partner with People Operations to promote a welcoming and connected company culture.
• Welcome new hires: set up desks, provide tours, supply swag, and ensure a smooth first-day experience.
• Maintain seating charts and assist with office space updates.
• Assist with offboarding tasks in coordination with People Ops & IT.
• Track and manage office-related expenses, vendor orders, and invoices.
• Send internal updates and logistics communications like info boards or newsletters.

Skills

Office coordination

Communication

Organization

Time management

Team collaboration

Tools

Microsoft Office

Teams

Job description

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting‑edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next‑generation flight systems, you belong here.

We’re looking for a people-oriented & tech‑savvy Office Manager to ensure our workplace is organized, welcoming, and running smoothly. You will work closely with our facilities & people ops team, vendors, and internal stakeholders to manage day‑to‑day office operations, employee experience, and worksite coordination.

Responsibilities:

Office Coordination & Workplace Experience

• Ensure the office is clean, stocked, and organized
• Monitor supply levels, kitchen items, and office needs
• Coordinate replenishments with vendors and facilities
• Act as the point of contact for in‑office needs, coordinating closely with our facilities team for maintenance, repairs, office moves, and space planning
• Support badge access, visitor management, and workspace assignments

Culture & Events

• Coordinate office events, team lunches, offsites, happy hours, and seasonal gatherings
• Partner with People Operations to promote a welcoming and connected company culture
• Organize recognition moments & team‑building activities

People & Onboarding Support

• Welcome new hires: set up desks, provide tours, supply swag, and ensure a smooth first‑day experience
• Maintain seating charts and assist with office space updates
• Assist with offboarding tasks in coordination with People Ops & IT

Budget Communication

• Track and manage office‑related expenses, vendor orders, and invoices
• Send internal updates and logistics communications like info boards or newsletters
• Field office‑related questions and route requests to appropriate teams

Qualifications:

• 3-5+ years of experience in office coordination, workplace operations, or administrative roles for fast‑growing teams
• Excellent organization and follow‑through; can juggle multiple tasks and priorities
• Personable, resourceful, and confident collaborating with employees at all levels
• Proficient in Microsoft Office, Teams, and/or similar tools
• Solution‑oriented mindset
• Able to work onsite full‑time; this role requires regular in‑office presence
• U.S. Citizenship

Pay range for this role

$84,000 — $112,000 USD

What's in it for you:

Benefits:

• Competitive total compensation package
• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company‑match
• 3 weeks of paid time off each year
• 40 hours of sick time
• 12 annual company holidays

Why Join Zone 5 Technologies?

• Innovative Environment: Work on cutting‑edge technology that is shaping the future of defense and aerospace.
• Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.
• Career Growth: Opportunities for professional development and career advancement.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Zone 5 Technologies is a federal contractor and participates in E‑Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E‑Verify system. Learn more about your rights and responsibilities under E‑Verify: https://www.e‑verify.gov.