Office Manager Consultant

Caris Pregnancy Counseling and Resources; Chicago (IL); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

1099 Independent Contractor

Nonprofit environment

Job summary

Caris Pregnancy Counseling and Resources seeks an Office Manager, Consultant (1099) to support the Executive Team in Chicago. The role covers financial oversight, HR coordination, and vendor management within a Christ-centered nonprofit environment.

The ideal candidate has 5+ years in office administration, nonprofit experience preferred, and strong organizational skills with proficiency in Microsoft Office.

Qualifications

• Five years of experience in office administration and general financial oversight.
• Experience in the nonprofit sector preferred.
• Proficient in Microsoft Office software and basic accounting tasks.

Responsibilities

• Review bank accounts and monitor statements.
• Process and track donations and expenses; approve expenses.
• Oversee the outsourced accounting partner and ensure timely reporting.
• Address routine office needs and manage supply inventory.
• Coordinate HR tasks: onboarding, offboarding, calendars, and schedules.
• Maintain internal compliance tracking for HR, SOPs, and job descriptions.
• Support the Executive Team as needed and assist with vendor management.

Skills

Organizational skills

Project management

Communication skills

Attention to detail

Education

Bachelor’s Degree (Preferred)

Tools

Microsoft Office

Job description

Opportunity:

Office Manager, Consultant (1099 Employee)

Report To:

The Executive Team

Job Responsibilities:

• Bank account review
• Donation processing and tracking
• Expense approval and processing
• Oversight of the outsourced accounting partner

Routine office needs

• Supply and inventory management
• Management and routine purging of storage and office inventory

Office resource for HR including:

• Staffing
• Onboarding
• Off boarding
• Work calendars and schedules

General internal compliance tracking of:

• HR
• SOP's
• Job descriptions

Maximize the utility and performance of outsourced

• HR
• IT
• Accounting
• Marketing
• Other vendors

Support for Executive Team as needed

Qualifications & Experience:

Bachelor’s Degree (Preferred)

Five (5) years of experience in office administration and general financial oversight

• Experience in the nonprofit sector preferred

Proficient in Microsoft Office software

Solid organizational, project management skills and attention to detail

Excellent written and verbal communication skills, with an eye for accuracy

• 111 N. Wabash, Suite 1501, Chicago, IL60602

Hours

• 8:15am-5:15pm, Monday, Tuesday & Thursday (9 Hour Shifts)
• 1-3 Saturday's a month, 9am-1pm (4 Hours)

Pay Range

• $35-$40 Hourly

Employment Standards

• Environment: Candidates must be comfortable working in a Christ-centered environment and support the principles, values, and culture of the organization.
• Performance: The individual must be able to perform all tasks and responsibilities in this job description unaided, or with the assistance of reasonable accommodation.
• Management Rights: Nothing in this job description restricts management’s right to assign or reassign duties at any time.

Insurance

As an Independent 1099 Consultant must have and/or obtain Professional Liability Insurance and Cyber Liability Insurance and provide proof of coverage to Caris.

About Caris

Caris Pregnancy & Resources is an apolitical, faith-based nonprofit organization and a beacon of light in the Chicagoland region. We are a grace-filled professional counseling agency empowering women with valuable resources and various communities of support. Our mission is to see women and children thrive during and after unplanned pregnancy.

Our approach is unique: we serve by grace with love no matter what decision is made. We provide professional counseling to address pregnancy-related issues, support groups, and workshops. All services are donor-supported and, as a result, are free to the women and families we serve.

Who We Are

• Christ-Centered: We are Christ Followers living on a mission, seeking to be innovative, contemplative, and Christ-honoring in all that we do.
• A Safe Haven: We are a source of support and serenity, providing a safe place for processing all pregnancy-related concerns regardless of the woman's decision.
• Grace-Filled & Non-Judgmental: Women are not shamed or judged when they come through our doors.
• Nimble & Adaptable: We recognize that one size doesn't always fit all and we remain flexible in our approach to service.
• Apolitical: We do not engage in political arguments, debates, or marches.
• Long-Term Partners: We are not the "end of the road"; we aim to walk alongside women and children through their journey.

Who We Are Looking For

We seek team members who exemplify a committed and consistent walk of faith and a personal calling to ministry.

The ideal candidate is:

• Spiritually Aligned: A Christ Follower in alignment with the Caris mission, vision, statement of faith, and statement of principle.
• Socially Conscious: Someone who understands how issues of race, class, and societal injustices play a role in a woman's pregnancy decision.
• A Servant Leader: Someone who is flexible, teachable, takes initiative, and is capable of decisive action.