Director of Finance

The Process Recovery Center, LLC; Naples (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

The Process Recovery Center, LLC seeks a Manager of Financial Planning/Analysis and Human Resources to oversee budgeting, financial reporting, tax compliance, and HR operations for our Pregnancy Resource Center. You will partner with leadership to align finances with mission and manage donor data via Virtuous CRM.

You will prepare monthly statements, coordinate annual audits, monitor cash flow, and ensure regulatory compliance while guiding HR processes, vendor contracts, and staff support

Qualifications

• Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Lord and Savior.
• Agree with and uphold the Statement of Faith, Vision, and Mission Statements.
• Strong commitment to the mission and sanctity of life.

Responsibilities

• Develop, oversee, and optimize the annual operating budget and forecasts.
• Prepare and present monthly financial statements to leadership and board.
• Reconcile accounts and ensure accuracy and compliance.
• Oversee tax compliance and Form 990 preparation.
• Coordinate annual audit processes with external auditors.
• Manage accounts payable/receivable and donor data in Virtuous CRM.
• Maintain fiscal data entry in QuickBooks and record-keeping of financial documents.
• Provide dashboards and analytics to track KPIs and trends.
• Review contracts, leases, licensing, vendor agreements, and grants.
• Attend monthly board meetings and assist with fundraising as needed.

Skills

Communication

Organizational skills

Strategic thinking

Detail oriented

Self-motivated

Team player

MS Office proficiency

Public speaking

Interpersonal skills

Adaptability

Resourcefulness

Data analysis

Tools

QuickBooks

Virtuous CRM

Microsoft Excel

PowerPoint

Job description

Job Purpose: The Manager of Financial Planning/Analysis and Human Resources plays a pivotal role in ensuring the effective financial management and human resource operations of our Pregnancy Resource Center. This dual-function position involves overseeing the financial planning, analysis, and compliance aspects. You will also contribute to the well-being and effectiveness of our organization’s most valuable asset – our employees, by helping to create a supportive work environment for our staff and strategically managing all aspects of human resources.

KEY RESPONSIBILITIES

Financial Planning and Analysis

1. Annual Operating Budget, Annual & Monthly:

• Develop, oversee, and optimize the annual operating budget in collaboration with department heads and the Executive Director.
• Ensure alignment of the budget with the organization's strategic goals and priorities.
• Forecasting and Financial Analysis:
• Provide regular financial forecasting and analysis to support decision-making by senior management and the Board of Directors.
• Identify financial trends, variances, and opportunities for improvement.

2. Monthly Financial Statements:

• Prepare and present monthly financial statements to the Executive Director and the Board of Directors.
• Explain financial performance, variances, and key metrics.

3. Financial Reconciliation:

• Reconcile all financial accounts on a monthly and yearly basis, ensuring accuracy and compliance.
• Address any discrepancies promptly.

4. Financial Compliance:

• Ensure all financial operations comply with federal and state laws and regulations.
• Accurately submit required financial reports and documentation.

5. Accounts Payable and Receivable:

• Oversee the smooth operations of accounts payable and accounts receivable.
• Maintain accurate records, process payments, and manage collections as necessary.

6. Fiscal Data Entry:

• Perform fiscal data entry into QuickBooks or other accounting software.
• Use of Virtuous CRM for donor management
• Maintain organized financial records and documentation.

7. Cash Balance Reporting:

• Monitor cash balances and provide regular reports as required.

8. Tax Compliance:

• Oversee the administration and preparation of tax returns, ensuring timely filing.
• Lead the preparation of Form 990 and other tax filings.

9. Annual Audit Coordination:

• Coordinate the annual audit process and related activities, collaborating with external auditors as needed.

10. Other:

• Metrics
• Assist in gathering data for monthly dashboard.
• Make recommendations for improved data collection and reporting capabilities to provide shared visibility into key performance trends and metrics.
• Review, process, and maintain all business agreements, contracts, leases, licensing, permitting, vendor contracts and grants.

Other Responsibilities:

• Attend monthly board meetings.
• Attend all staff events and meetings as required.
• Assist with fundraisers as required.

Qualifications:

1. Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Lord and Savior.
2. Agree with and uphold the Statement of Faith, Vision, and Mission Statements.
3. Passionate commitment to the mission and vision of PRC.
4. Exhibit strong commitment and dedication to the sanctity of all human life and sexual purity.
5. Dependability with keeping secure information private.
6. Possess excellent communication skills, both written and oral, with attention to detail
7. Be self-motivated, well organized, dependable and can work well both independently as well as be a team player.
8. Excellent communication skills, including verbal, written, and public speaking.
9. Excellent interpersonal skills.
10. Strategic thinking and ability to work both independently and as part of a team.
11. Detailed oriented with the ability to manage projects from inception through execution.
12. Resourcefulness and adaptability.
13. Strong creative, strategic, analytical, and organizational abilities
14. Ability to prioritize and delegate tasks.
15. Proficiency in Microsoft Office suite, including Excel and PowerPoint.