Office Manager/College Corps (UEC)

Virginia Polytechnic Institute and State University (VT)

San Bernardino (CA)

On-site

USD 47,000 - 56,000

Full time

3 days ago

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Benefits offered by this job

CalPERS Retirement and CalPers 457

Holidays & Personal Holiday

Vacation and Sick pay accruals

Educational Assistance Benefit isBased

Workers' Compensation, Unemployment, S

Job summary

University Enterprises Corporation at CSUSB (UEC) seeks an experienced administrative professional to support program staff, manage budgets, and coordinate travel and timekeeping. This full-time, temporary role is benefited through 6/30/2027, with renewal possible based on funds and performance.

The position requires a Bachelor’s degree, 3 years of professional experience, and supervisory experience, plus strong knowledge of university accounting systems and Microsoft Office.

Qualifications

Bachelor’s degree required.
Three years of professional experience and one year of supervisory responsibility.
Strong knowledge of university accounting systems and confidentiality.

Responsibilities

Provide administrative support to program staff for services and reporting.
Oversee program budgets and financial accounting in collaboration with the Director.
Serve as liaison with UEC, university departments and partners.
Manage staff time sheets, travel arrangements, and per diem reimbursements.
Coordinate meetings, agendas, reports and grant documents.
Supervise student assistants and evaluate performance as needed.
Ensure compliance with funding guidance and data confidentiality.

Skills

Budgeting

PeopleSoft experience

Communication skills

Microsoft Office

Driver's license

Education

Bachelor's degree

Tools

Office Suite

Student Information Systems

Data management platforms

Job description

Job no: 561968
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Temporary, Full Time, Education Support Professionals, On-site (work in-person at business location)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Staff, Non-Exempt, Full Time, Benefited through 6/30/2027 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $4,250.00-$5,050.00 per month.

Location: CSUSB Campus.

Work Schedule

40 hours per week. Typically 8:00AM to 5:00PM, Monday through Friday. Some evenings and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Provide administrative support to program staff in the coordination and implementation of program services including but not limited to, required and permissible services to participants.
Provide budgetary and fiscal oversight of the program budget. Support the Director with the management of program budgets and financial accounting.
Serve as the point person for all budget related matters with UEC accounting/sponsored programs and university departments.
Answer incoming calls; directs calls to appropriate program or individual; takes messages when necessary and ensures messages are forwarded in a timely manner.
Screen, sort, and process external and internal correspondence.
Prepare and compose grant-related documents, correspondence and reports.
Maintain a monthly calendar, schedule meetings, and manage recurring department/program meetings.
Prepare all documents and materials required for department/program meetings including agendas, reports and research.
Serve as a liaison between the UEC, Office of Pre-College Programs, SEMM departments/offices, university departments and staff.
Coordinate submission of staff time sheets and vacation schedules to ensure completeness, appropriate approval signatures, and processing to the Payroll Department in a timely manner.
Coordinate travel arrangements for programs staff including reservations and payments; and manages per diem requests and expense report reimbursements.
Manage and supervises the program’s student assistants and office staff; including the documentation and processing of work study for student staff.
Support the Director in the evaluation of performance of student assistants, coaches, and interns/volunteers.
Manage, monitor and track requests for expenditures and processes for the programs, and ensures quality control is met.
Manage vendors which includes screening and obtaining vendors’ W-9 forms.
Adhere to established standards in areas of correspondence, fiscal and program compliance, timekeeping procedures and accounting practices.
Support the Director in ensuring that all funding and program records adhere to California Volunteers’ funding guidance
Maintain and safeguard documents, sensitive information and ensure confidentiality of grants.

Travel Requirements

Regular travel between CSUSB’s San Bernardino and Palm Desert campuses, partner school sites, and community locations within the program’s service area (Riverside and San Bernardino Counties).

Regular travel to support outreach events, service trips, and workshops during weekdays, evenings, and occasional weekends.
Ability to transport program materials and supplies to and from event sites as needed.
Valid California driver’s license, proof of current automobile insurance, and CSUSB Defensive Driving Certification are required prior to driving on behalf of the program.
Occasional overnight travel may be required for conferences, trainings, or extended program events/activities.

Minimum Qualifications

Education:
- Bachelor’s degree.
Experience:
- Three years of professional experience.
- One year of supervisory experience.
Other:
- Working knowledge of accounting systems in a university setting and/or PeopleSoft experience. Have strong interpersonal, oral and written communication skills. Demonstrate proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Have a valid California driver’s license, reliable transportation and vehicle insurance. Possess the ability to handle confidential and sensitive information, along with the ability to work cooperatively with a diverse group of people, exercise sound judgement, determine priorities, complete assigned projects in a timely manner and work well under tight deadlines. Possess the following critical strengths including but not limited to: reliability, attention to detail, and strong self-initiative.

Preferred Qualifications

Experience working in grant funded/auxiliary educational programs
Excellent interpersonal, communication, and organizational skills, with experience working collaboratively across departments or with community partners.
Proficiency in Office Suite, student information systems, and/or data management platforms.
Strong preference will be given to candidates who have succeeded in overcoming barriers similar to those confronting the project's

Experience working in grant funded/auxiliary educational programs
Excellent interpersonal, communication, and organizational skills, with experience working collaboratively across departments or with community partners.
Proficiency in Office Suite, student information systems, and/or data management platforms.
Strong preference will be given to candidates who have succeeded in overcoming barriers similar to those confronting the project's target populationand or have experience working in similar educational equity programs..

Benefits Include

CalPERS Retirement and CalPers 457
Holidays & Personal Holiday
Vacation and Sick pay accruals
Educational Assistance Benefit is based on availability of funding.
Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.
To view the UEC Aff… please contact UEC Human Resources at UEC-HR@csusb.edu Monday through Friday between the hours of 8:00am and 5:00pm.
As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at UEC-HR@csusb.edu.

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

Advertised: 04 Sep 2026 Pacific Daylight Time
Applications close: