Office Manager - Civil Engrg

Datrose; Mullica Hill (NJ); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Datrose seeks an Office Manager for a civil engineering firm in Mullica Hill, NJ. The role supports daily office operations, client and vendor communications, and project administration in a small, professional team.

You will coordinate with project managers, organize files and procurement, and help drive project activities while balancing on-site and remote work in a hybrid setup.

Responsibilities

• Manage day-to-day office operations and administrative activities
• Answer phones, respond to emails, and communicate professionally with clients, vendors, subcontractors, and employees
• Assist with scheduling field crews, equipment, meetings, and project activities
• Coordinate with project managers and field personnel to help keep projects moving
• Prepare, organize, and maintain project files, contracts, proposals, purchase orders, and other documentation
• Assist with preparing proposals, contracts, invoices, and client correspondence
• Track survey deliverables from completion through client delivery, ensuring plans and reports are transmitted promptly and following up on outstanding items

Job description

Engineering, Architecture, Drafting/Design, Scientific Accounting & Finance, Information Technology

Engineering

Office Manager - Civil Engrg Mullica Hill,NJ

Posted:9/8/2026

Job Description Job ID#:28142

Job Category: Engineering

An civil engineering company located in Mullica Hill, NJ is seeking an Office Manager. This is an important role within a small, professional organization where your work will have a direct impact on how efficiently the office and projects operate. The ideal candidate is someone who can work independently, stay ahead of deadlines, communicate professionally with clients and employees, and take ownership of getting things done.

Job Responsibilities

• Manage day-to-day office operations and administrative activities;
• Answer phones, respond to emails, and communicate professionally with clients, vendors, subcontractors, and employees;
• Assist with scheduling field crews, equipment, meetings, and project activities;
• Coordinate with project managers and field personnel to help keep projects moving;
• Prepare, organize, and maintain project files, contracts, proposals, purchase orders, and other documentation;
• Assist with preparing proposals, contracts, invoices, and client correspondence;
• Track survey deliverables from completion through client delivery, ensuring plans and reports are transmitted promptly and following up on outstanding items.

The ideal candidate is organized, resourceful, dependable, and comfortable wearing multiple hats. You should enjoy solving problems, keeping things organized, communicating with people, and helping a growing company operate more efficiently.

This is a hybrid position, with time divided between working from our office and working remotely from home.