Office Manager-Chicago, IL

Ardmore Roderick; Chicago (IL); On-site; USD 99,000 - 111,000; Full time

Job summary

An established industry player is seeking an Office Manager to ensure smooth operations at their Chicago headquarters. This pivotal role involves overseeing office administration, facilities management, and vendor processes for a growing team of over 300 employees. The ideal candidate will foster a safe and inclusive workplace while managing day-to-day logistics and supporting a collaborative office culture. Join a forward-thinking firm dedicated to improving communities through innovative infrastructure solutions and enjoy a comprehensive benefits package that prioritizes employee well-being.

Benefits

Medical, Dental, and Vision Plans

401K Matching Program

Paid Maternity Leave

Competitive PTO

Employee Assistance Program (EAP)

Qualifications

• 10+ years in administrative or operations roles with team management experience.
• Experience in vendor coordination and procurement processes.

Responsibilities

• Oversee day-to-day office operations and logistics.
• Manage vendor relationships and procurement activities.
• Support onboarding logistics and workspace setup.

Skills

Organizational Skills

Problem-Solving Skills

Communication Skills

Vendor Coordination

Confidentiality

Education

Bachelor's Degree in Organizational Management

Advanced Degree (Preferred)

Tools

Microsoft Office

Job description

About Us
Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.

Our Mission
"We advance the design and construction of critical infrastructure and the built environment to improve communities"

Our Values

• Safety Above All
• Invest In Our People & Service Our Clients
• Champion Diversity & Inclusion
• Engage With Our Communities

Job Overview
We are seeking an Office Manager to join our team at Ardmore Roderick. The Office Manager plays a vital role in ensuring the smooth operation of our growing practice of 300+ employees in multiple locations. This role is responsible for overseeing office administration, facilities management, vendor and procurement processes and supporting an efficient, safe and inclusive workplace environment. This opportunity will be located at our headquarters location in Chicago, IL.

Key Responsibilities

• Facilities & Office Operations
  • Oversee day-to-day office operations and logistics, including space planning, security, reception and general administrative support
  • Manage the functionality, maintenance and safety of office facilities; coordinate with building management and external contractors as needed
  • Ensure a safe, efficient and welcoming workplace that supports productivity and well-being
• Vendor Management & Procurement
  • Maintain accurate and up-to-date vendor registrations and compliance records
  • Establish and manage vendor relationships for office services (e.g., cleaning, maintenance, equipment and supplies)
  • Coordinate procurement activities, including sourcing, purchasing, and inventory management of office supplies, PPE, and equipment
• Administration & Systems
  • Develop, document, and maintain office administrative procedures and SOPs.
  • Maintain organized office records and filing systems
  • Handle confidential documents, personnel information, and executive communications with utmost discretion and integrity
  • Oversee internal tools and systems used for office management and communication
• People & Culture Support
  • Serve as a primary point of contact for office-related needs and issues
  • Support onboarding logistics and workspace setup for new hires
  • Assist in shaping a collaborative, inclusive, and employee-focused office culture
• DEI & Organizational Development
  • Partner with leadership to support a Diversity & Inclusion (D&I) committee
  • Promote awareness and contribute to inclusive office practices and programs
• Leadership & Team Management
  • Provide support and direction to administrative staff; this role may eventually lead and manage a team of administrative assistants
  • Set expectations, provide coaching, and foster a high-performance service culture
  • Track and improve team efficiency using relevant metrics and feedback

Required Qualifications

• Bachelor's degree in organizational management, human resources, operations or other equivalent fields of study
• Minimum of 10 years’ experience in an administrative, operations or facilities management role
• Minimum of 5 years in a team management role for various operations functions
• Demonstrated experience in vendor coordination and procurement processes
• Proven ability to handle sensitive information with a high level of confidentiality, integrity and discretion
• Strong organizational, problem-solving and communication skills
• Comfortable working across all levels of the organization
• Experience with DEI initiatives or programs
• Proficiency in Microsoft Office
• Have a team player mindset with the ability to communicate effectively in written and verbal forms
• Have good to great organizational skills

Preferred Qualifications

• Advanced degree(s)
• Experience in the managing and annual planning of the overall administrative budget

Benefits

• We offer Medical, Dental, and Vision Plans
• 401K Matching Program, Paid Maternity Leave, Competitive PTO
• Employee Assistance Program (EAP) and more

Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify.

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process.

Salary Range: $99,008-110,032,Ardmore Roderick is providing the compensation range that the company believes it might pay and/or offer for this position, based on the successful applicant’s education, experience, knowledge, skills and abilities in addition to internal equity and specific geographic location.