Office Manager, Chicago

EBM Software; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

Xerxes Global seeks an experienced Office Manager and Accountant to ensure smooth office operations in Dublin. The role requires strong communication, problem-solving skills, and proficiency in IT support. Join a team that values innovation and professional growth.

Qualifications

• Proficiency with technology and IT support.
• Excellent communication skills and a customer service mindset.

Responsibilities

• Manage daily office operations and coordinate repairs.
• Support onboarding and offboarding of employees.
• Negotiate contracts and prices with vendors.

Skills

Communication

Problem Solving

Customer Service

IT Troubleshooting

Tools

MS Office Suite

Job description

THE ROLE

Xerxes Global seeks an experienced, proactive Office Manager and Accountant to ensure the smooth operation of our office located in Dublin. The ideal candidate will handle a diverse range of responsibilities, including administrative duties, IT troubleshooting, coordination, and executive support. We are looking for a dedicated professional who can manage daily office operations, anticipate needs, and foster a positive, efficient work environment. This role requires proficiency with technology, including MS Office Suite and basic IT support. Excellent communication skills, a customer service mindset, and problem-solving abilities are essential. This position is key to supporting the company's success and growth.

Responsibilities

1. Serve as the Point Person for office management duties:
2. Maintain the office condition and coordinate repairs as needed.
3. Welcome guests and support visitors.
4. Purchase and manage office supplies and inventory.
5. Order office snacks, beverages, meals, and coordinate office events.
6. Handle outgoing/incoming packages and mail.
7. Operate and troubleshoot office machines such as photocopiers, scanners, printers, and computers.
8. Manage shared scheduling for conference rooms.
9. Collaborate with HR and management to organize office operations and procedures.
10. Negotiate contracts and prices with vendors and service providers.
11. Assist in organizing company-wide and office-specific activities, including technical and content support for meetings.
12. Liaise with facility management.
13. Maintain calendars for leadership support.
14. Support onboarding and offboarding of employees.
15. Provide hardware support, coordinate inventory, repairs, and troubleshooting.
16. Coordinate shuttle service between the office and Union Station.

About Us

Xerxes Global Holdings comprises several businesses, including:

• EBM Software: Delivers performance software solutions for private equity funds, investment banks, and large corporations.
• Blue Ops: Specializes in strategic M&A advisory and business growth in private equity and investment banking.
• The Association of Retail and Consumer Professionals (ARC): Parent organization of CMA, SIMA, RDBA, and SPA.
• XGS: Our data science and AI business based in Dublin, focusing on advanced analytics.
• Studio X: Provides video production services from our Minneapolis studio.

Our team is composed of strategic thinkers who are encouraged to innovate and grow. We value our employees highly and support their professional development. Working here means collaborating with top executives and thought leaders, with ample opportunities for growth.

Xerxes Global, LLC is an equal opportunity employer, committed to diversity and inclusion. We prohibit discrimination and harassment of any kind, in accordance with applicable laws.