Office Manager, Chicago

Xerxes Global; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

Xerxes Global is seeking an experienced Office Manager for their Chicago office. This role involves overseeing daily operations, managing office supplies, and providing executive support. The ideal candidate should excel in communication and problem-solving while fostering a positive work environment.

Qualifications

• Proficiency with MS Office and basic IT support.
• Excellent communication and customer service skills.

Responsibilities

• Serve as the point person for office management duties.
• Manage office supplies, inventory, and snacks.
• Support onboarding and offboarding of employees.

Skills

Communication

Customer Service

Problem Solving

IT Support

MS Office

Job description

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Role Overview

Xerxes Global is seeking an experienced, proactive Office Manager and Accountant to oversee the smooth operation of our office located in Dublin. The ideal candidate will handle diverse responsibilities including administrative duties, IT troubleshooting, coordination, and executive support. This role requires a professional who can manage daily operations, anticipate needs, and foster a positive work environment. Skills needed include proficiency with MS Office and basic IT support, excellent communication, customer service passion, and problem-solving abilities. This position is crucial for supporting company growth and success.

Responsibilities

1. Serve as the point person for office management duties.
2. Maintain the office environment and coordinate repairs.
3. Greet guests and support visitors.
4. Manage office supplies, inventory, and snacks.
5. Handle mail and packages.
6. Operate and troubleshoot office equipment.
7. Manage shared conference room scheduling.
8. Collaborate with HR and management on office procedures.
9. Negotiate with vendors and service providers.
10. Assist with organizing company-wide and office-specific activities.
11. Liaise with facility management.
12. Maintain calendars for leadership as needed.
13. Support onboarding and offboarding of employees.
14. Provide hardware support and coordinate repairs and troubleshooting.
15. Coordinate shuttle services between the office and Union Station.

About Us

Xerxes Global Holdings comprises various businesses including EBM Software, Blue Ops, ARC, CMA, RDBA, SPA, XGS, and Studio X. Our employees are strategic, valued, and encouraged to grow, working closely with top executives and industry leaders. We promote a diverse, inclusive workplace and are committed to equal employment opportunities.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Capital Markets