Enable job alerts via email!

Office Manager/Business Coordinator

Harmonia Holdings Group, LLC

McLean (VA)

On-site

USD 89,000 - 115,000

Full time

8 days ago

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

Harmonia Holdings Group, LLC is seeking an Office Manager/Business Coordinator to support daily operations at their McLean office. Responsibilities include managing office functions, corporate communications, marketing management, and organizing events. The ideal candidate should possess excellent communication skills, organizational abilities, and a bachelor's degree in a relevant field. Join a recognized company with a commitment to employee satisfaction and growth.

Benefits

Employer-paid dental and vision insurance
401(k) matching
Flexible schedules and teleworking options
Paid holidays and Flexible Paid Time Off
Professional development opportunities

Qualifications

  • Top-notch business writing and communication skills.
  • Ability to multi-task and handle change gracefully.
  • Willingness to accept direction and follow instructions.

Responsibilities

  • Ensure efficient day-to-day office operations and support management.
  • Handle office management, visitor greeting, and communication.
  • Manage marketing and event tasks as directed by the Executive Team.

Skills

Communication
Organization
Multi-tasking

Education

Bachelor’s degree in Communications, Marketing, English, Business

Job description

4 days ago Be among the first 25 applicants

Harmonia Holdings Group, LLC is an award-winning, rapidly growing federal government contractor committed to providing innovative, high-performing solutions to our government clients and focused on fostering a workplace that encourages growth, initiative, creativity, and employee satisfaction.

We are looking for an Office Manager/Business Coordinator to join our team. The ideal candidate will ensure the efficient day-to-day operation of the office and support the work of management and other staff.

Primary Duties And Responsibilities

Office Manager/Business Coordinator performs a wide range of duties such as:

  • Office & Visitor Management - this role will ensure the Corporate Headquarters are maintained, adequately stocked, POC for services, etc., and will act as the first point of contact for anyone visiting Harmonia offices and sits in the main lobby of the office to ensure visitors are greeted and managed properly. Answer general phone inquiries using a professional and courteous manner
    • Direct phone inquiries to the appropriate staff members
    • Reply to general information requests with the accurate information
    • Greet clients/suppliers/visitors to the organization in a professional and friendly manner
    • Office administration
    • Use computer word processing, spreadsheet to prepare reports, memos, and documents
    • Sort incoming mail and courier deliveries for distribution
    • Prepare and send outgoing faxes, mail, and courier parcels
    • Forward incoming general e-mails to the appropriate staff member
    • Purchase, receive and store the office supplies ensuring that basic supplies are always available
  • Corporate Communications- this role will be responsible for sending out all-company emails regarding upcoming events and changes
  • Marketing Management- this role will be responsible for a variety of marketing needs, including
    • Social Media posting and sharing (Facebook, Instagram, Twitter, LinkedIn)
    • Awards applications
    • Marketing brochures and materials for career fairs and corporate events
  • Event Management- this role will be responsible for arranging employee and corporate events at the direction of the Executive Team and guarantee flawless execution in a manner benefiting the Harmonia image, including:
    • Manage client and corporate events such as lunch meetings
    • Holiday parties and employee engagement
  • Other duties as required to meet the needs of the team

The ideal candidate will have

  • Fantastic communication skills—top-notch business writing and written communication capabilities and the ability to present ideas and expectations clearly and fluently
  • The motivation and initiation to step into new tasks and responsibilities- not afraid to try something new and suggest change, but also not too proud to accept direction and follow instructions
  • The ability to keep calm in the face of change and disruption; able to bounce back from setbacks and gracefully spin 180 degrees when things change at last minute
  • The ability to work across multiple formats (phone, face-to-face, video conference) and with a variety of team members (employees, management, executives, clients, service organizations)
  • A high level of ability to prioritize independently, to maintain organization of tasks and not be overwhelmed by multiple responsibilities, and the ability to stay on top of day-to-day obligations. While some of this job is based on direction given, most of it will be managed independently with the expectation that you will know your job, do it well, and improve on it as needed.
  • While prior experience in a similar role is not required, it is important that you are able to demonstrate your ability to multi-task, prioritize, and handle change and flux gracefully.
  • Bachelor’s degree in Communications, Marketing, English, Business, or a similar field is preferred.
  • This position does have preference for a Veteran or Military Spouse.
  • This position is required to be onsite 100%.


Here At Harmonia We Are Pleased To Have Been Repeatedly Recognized For Our Outstanding Work Culture, The Innovative Work We Do, And The Employees On Our Team Who Make a Difference Each Day. Some Of These Recognitions Include

  • Recognized as a Top 20 "Best Place to Work in Virginia"
  • Recipient of Department of Labor's HireVets Gold Medallion
  • Great Place to Work Certification for five years running
  • A Virginia Chamber of Commerce Fantastic 50 company
  • A Northern Virginia Technology Council Tech 100 company
  • Inc. 5000 list of fastest growing companies for eleven years
  • Two-time SBA SBIR Tibbett's Award winner
  • Virginia Values Veterans (V3) Certification


We recognize that every bit of our success is the result of our teams of hard-working, motivated, and innovative professionals who are proud to call themselves part of the Harmonia family! In addition to competitive compensation, a family-focused culture, and a dynamic, productive work environment, we offer all full-time employees a variety of benefits including, but not limited to

  • Traditional and HSA- eligible medical insurance plans w/ Wellness Incentives for employees and family
  • 100% employer-paid dental and vision insurance options
  • 100% employer-sponsored STD, LTD, and life insurance
  • Veterans Cohort
  • Gym membership reimbursement
  • 401(k) matching
  • Dollar-for-dollar 501(c)(3) donation matching
  • Flexible-schedules and teleworking options
  • Paid holidays and Flexible Paid Time Off
  • Adoption Expense Reimbursement
  • Paid Parental Leave
  • Professional development and career growth opportunities and paid training days
  • Employer-sponsored Employee Assistance Program for employee and family
  • Team and company-wide events, recognition, and appreciation-- and so much more!


Check out our LinkedIn, Facebook, and Instagram to find out a little more about who we are and if we are the right next step for your career!

Harmonia is an Equal Opportunity Employer providing equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity, sexual orientation, disability, or genetics. Harmonia does and will take affirmative action to employ and advance in employment individuals with disabilities and protected veterans. To perform the above job successfully, an individual must possess the knowledge, skills, and abilities listed; meet the education and work experience required; and must be able to perform each essential duty and responsibility satisfactorily. Other duties in addition to those listed may be assigned as necessary to meet business needs. Reasonable accommodation will be made to enable an applicant with a disability to successfully apply for and/or perform the essential duties of the job. If you are in need of an accommodation, please contact HR@harmonia.com.

Seniority level
  • Seniority level
    Entry level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Administrative
  • Industries
    Software Development

Referrals increase your chances of interviewing at Harmonia Holdings Group, LLC by 2x

Get notified about new Office Manager jobs in McLean, VA.

Tysons Corner, VA $89,301.33 - $114,816 1 month ago

District of Columbia, United States 1 month ago

Administrative Business Partner, Manager

Washington, DC $132,000 - $153,000 1 week ago

Washington, DC $60,000 - $80,000 5 days ago

Executive Assistant to the Chief Revenue Officer

Washington, DC $62,500 - $62,500 2 weeks ago

District of Columbia, United States 5 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Get your free, confidential resume review.
or drag and drop a PDF, DOC, DOCX, ODT, or PAGES file up to 5MB.

Similar jobs

Director of Business Expansion

Davita Inc.

McLean

Remote

USD 92,000 - 144,000

3 days ago
Be an early applicant

Director of Business Expansion

Acentra Health, LLC

McLean

Remote

USD 92,000 - 144,000

4 days ago
Be an early applicant

Business Analyst/Functional Lead

Copper River Family of Companies

Alexandria

Remote

USD 70,000 - 100,000

12 days ago

Lead AI Business Analyst

Cognizant

Everett

Remote

USD 114,000 - 134,000

Today
Be an early applicant

Business Product Principal

Thecentermemphis

Memphis

Remote

USD 90,000 - 120,000

2 days ago
Be an early applicant

B2B Territory Business Manager - Truck

Michelin

Remote

USD 39,000 - 90,000

2 days ago
Be an early applicant

Lead Content Management Systems Business Analyst

Freddie Mac

Remote

USD 78,000 - 127,000

2 days ago
Be an early applicant

Business & Infrastructure Coordinator

Xcenda, LLC

Indiana

Remote

USD 72,000 - 104,000

6 days ago
Be an early applicant

Business Product Principal P25-214999-1

FedEx Group

Memphis

Remote

USD 95,000 - 120,000

3 days ago
Be an early applicant