Office Manager & Bookkeeper — Multitask for Small Biz

CUSTOM CONVERTERS INC; Livingston (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

CUSTOM CONVERTERS INC is a small, family-owned manufacturer in Livingston, NJ seeking an organized, detail-oriented bookkeeper/office manager/customer service liaison. The role covers daily bookkeeping in QuickBooks, order processing, HR/PAYROLL support, and customer communications within a tight-knit team.

You will wear multiple hats in a hands-on environment, manage multitasks independently, and report directly to ownership, contributing to stable, long-term operations.

Qualifications

• 2+ years bookkeeping experience
• Proficiency with QuickBooks
• Experience with A/P, A/R, invoicing and bank reconciliations
• Comfortable working independently and managing multiple priorities
• Small business environment experience and wearing multiple hats
• Strong organizational and attention-to-detail skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office/Excel
• ADP payroll experience a plus
• Manufacturing experience a plus

Responsibilities

• Manage day-to-day bookkeeping in QuickBooks (A/P, A/R, invoicing and bank reconciliations)
• Process customer invoices and payments
• General office administration, filing, scheduling and record keeping
• Answer and direct incoming phone calls
• Maintain organized customer and company records
• Assist with basic HR administration and ADP payroll processing
• Manage daily customer emails and inquiries
• Handle customer phone calls; track orders and provide updates
• Coordinate with production/shipping to communicate order status
• Maintain professional relations with customers
• Prepare shipping documents and paperwork
• Create labels and production documentation
• Assist with purchasing and scheduling pickups
• Track inventory for key customers
• Coordinate with production and management as needed

Skills

Bookkeeping

Multitasking

Communication

Attention to detail

Organizational skills

Tools

QuickBooks

ADP payroll

Microsoft Office/Excel

Job description

CUSTOM CONVERTERS INC is a small, family-owned manufacturer in Livingston, NJ seeking an organized, detail-oriented bookkeeper/office manager/customer service liaison. The role covers daily bookkeeping in QuickBooks, order processing, HR/PAYROLL support, and customer communications within a tight-knit team.

You will wear multiple hats in a hands-on environment, manage multitasks independently, and report directly to ownership, contributing to stable, long-term operations.