Office Manager/Bookkeeper - Join Our Growing Team!

Body Nutrition; Saint Petersburg (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A growing food and nutritional supplement company is seeking a detail-oriented Office Manager/Bookkeeper. This full-time role involves bookkeeping, managing inventory, and office administration tasks in a dynamic environment, with a focus on technical skill development during an ERP upgrade.

Qualifications

• Solid foundation in accounting principles and bookkeeping practices.
• Proficiency in QuickBooks is required.
• Experience with inventory valuation and COGS calculations.

Responsibilities

• Manage Accounts Payable (A/P) and Accounts Receivable (A/R) processes.
• Perform monthly bank and credit card reconciliations.
• Monitor and maintain optimal inventory levels.

Skills

Attention to Detail

Organizational Skills

Technical Skills

Education

Accounting Principles Knowledge

Proficiency in QuickBooks

Tools

QuickBooks

ERP Systems

Job description

Office Manager/Bookkeeper - Join Our Growing Team!

Office Manager/Bookkeeper - Join Our Growing Team!

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Job Description

We are a growing, 20-employee food and nutritional supplement manufacturing company seeking a detail-oriented Office Manager/Bookkeeper. This position combines office administration with comprehensive bookkeeping responsibilities and is critical for maintaining accurate financial records, managing inventory costs, and supporting our day-to-day operations.

Job Description

Job Description

We are a growing, 20-employee food and nutritional supplement manufacturing company seeking a detail-oriented Office Manager/Bookkeeper. This position combines office administration with comprehensive bookkeeping responsibilities and is critical for maintaining accurate financial records, managing inventory costs, and supporting our day-to-day operations.

The ideal candidate will be proficient in QuickBooks with experience in inventory valuation and cost-of-goods-sold (COGS) calculations. We are currently upgrading from QuickBooks to an ERP system, so technical aptitude and experience with Enterprise Resource Planning (ERP) systems such as Microsoft Dynamics, SAP, Oracle, Epicor, Aptean, or similar software is highly preferred.

We are located in an Industrial Park off US-19 in North St Pete. This is an on-premise job.

RESPONSIBILITIES:

Bookkeeping & Financial Management:

• Manage Accounts Payable (A/P) and Accounts Receivable (A/R) processes, including paying bills, receiving payments, and invoicing customers
• Perform accurate monthly bank and credit card reconciliations
• Maintain and update detailed records for inventory valuation
• Calculate and monitor Cost of Goods Sold (COGS) on a monthly basis to ensure accurate financial statements and proper book closure
• Allocate freight, labor, and other manufacturing-related costs to inventory
• Prepare monthly financial statements, including balance sheets and profit & loss reports
• Address and resolve inventory discrepancies promptly
  
  

Purchasing & Inventory Management:

• Generate, track, and manage purchase orders
• Reach out to existing vendors and potentially identify new vendors for commoditized products
• Obtain competitive pricing from multiple vendors
• Monitor and maintain optimal inventory levels for raw materials and supplies
• Maintain a comprehensive catalog of parts and common supplies
• Ensure timely delivery and handle vendor returns
• Track and organize purchasing documentation
  
  

Office Management & Administration:

• Monitor and manage office budgets and expenditures
• Oversee the cleanliness and organization of the office environment
• Handle basic HR functions including tracking employee PTO requests and maintaining time-off records
• Organize and maintain files and records, both physical and digital
• Assist in the implementation of new office policies and procedures
  
  

Technical Requirements:

• Must be comfortable working with computer software and systems as all functions are computer-based
• Participate in software system upgrade from QuickBooks to new ERP platform
• Adapt to new software implementations and system changes
  
  

QUALIFICATIONS:

Required:

• Solid foundation in accounting principles and bookkeeping practices
• Proficiency in QuickBooks
• Strong technical skills and comfort with computer software and systems
• Experience with inventory valuation and COGS calculations
• Self-starter mentality with ability to work independently
• Strong attention to detail and organizational skills
  
  

Preferred:

• Experience with ERP systems (Microsoft Dynamics, SAP, Oracle, Epicor, Aptean, or similar)
• Previous experience in manufacturing environment
• Purchasing and vendor management experience
• Basic HR administrative experience
  
  

We will provide specialized training on our specific software systems and procedures, but candidates should come with a strong foundational knowledge of accounting and bookkeeping principles.

Company Description

We manufacture nutritional supplements & health foods

We manufacture nutritional supplements & health foods

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Health, Wellness & Fitness

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