Office Manager/Bookkeeper

Blue-Signal-Search; Phoenix (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Blue-Signal-Search is seeking an experienced Office Manager/Bookkeeper in Phoenix, Arizona. In this role, you will oversee daily office activities, manage finances, and maintain an organized workplace. Ideal candidates will possess strong communication skills and have experience with Microsoft Office and QuickBooks. This position is onsite and primarily Monday to Friday with occasional flexibility.

The role requires a high school diploma or equivalent, demonstrating the ability to manage multiple priorities while supporting leadership and operational needs.

Qualifications

• Previous experience in office management, bookkeeping, or similar role.
• Strong working knowledge of Microsoft Office applications.
• High level of accuracy in data entry and financial administration.

Responsibilities

• Oversee daily office activity to ensure an efficient on-site operation.
• Manage bookkeeping tasks including invoicing and accounts payable.
• Coordinate office needs such as supplies and vendor communication.
• Prepare reports accurately and support leadership with documentation.

Skills

Office management

Bookkeeping

Microsoft Excel

Customer service

Attention to detail

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Word

Microsoft Outlook

Job description

Office Manager/Bookkeeper

A growing, operations driven business in the greater Phoenix area is seeking an experienced Office Manager/Bookkeeper to help keep a busy site running smoothly. This is a high impact role for someone who enjoys balancing front office leadership with hands on accounting support, process coordination, and day to day operational administration. The right person will bring structure, accuracy, and follow through while partnering closely with site leadership and supporting a fast-moving environment tied to field operations.

Work Environment

This is an onsite role in Phoenix, Arizona. The schedule is primarily Monday through Friday during standard business hours, with occasional flexibility needed to support business operations, including periodic Saturday coverage. Candidates should be comfortable working in an environment connected to construction, materials, industrial, or field-based operations.

What You Will Do

• Oversee daily office activity to help ensure an organized, efficient, and professional on-site operation.
• Manage core bookkeeping and transactional accounting tasks, including invoicing, accounts receivable, accounts payable, payment tracking, and daily cash balancing.
• Monitor outstanding balances, support collections activity, and maintain accurate financial and customer records.
• Coordinate office needs such as supplies, equipment, mail, vendor communication, and general administrative support.
• Maintain organized files and business documentation, including operational, safety, environmental, and related compliance records.
• Prepare reports, enter data accurately, and support leadership with documentation, correspondence, and special projects.
• Assist with contract and project paperwork, including construction related administrative documents such as lien waivers and preliminary notices.
• Help strengthen office procedures, improve workflow consistency, and support internal controls that protect company assets and maintain accuracy.
• Serve as a dependable administrative partner to site leadership and collaborate effectively with internal teams.

What We Are Looking For

• Previous experience in office management, bookkeeping, accounting support, or a similar administrative operations role.
• Strong working knowledge of Microsoft Office, especially Excel, Word, and Outlook.
• Experience with accounting or bookkeeping software, QuickBooks preferred.
• High level of accuracy in data entry, recordkeeping, and financial administration.
• Strong communication skills, customer service mindset, and ability to build productive working relationships.
• Organized, self-directed, and comfortable managing multiple priorities in a busy environment.
• Sound judgment, attention to detail, and problem-solving ability.
• Ability to work independently while staying responsive to team and operational needs.
• High school diploma or equivalent required.
• Ability to obtain a state notary commission is preferred or required depending on business needs.

About Blue Signal

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS