Office Manager (Bilingual-Spanish/English)

PAVE Academy Charter School; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

PAVE Academy Charter School is seeking a Bilingual Office Manager in New York to oversee day-to-day operations and support the Operations team. The successful candidate will be essential in communicating with students, staff, and families while managing multiple projects and ensuring a welcoming environment.

Qualifications

• 2 years of experience in a similar role required.
• Strong digital literacy.
• Ability to manage multiple projects.

Responsibilities

• Manage the operations of the school's main office.
• Serve as the primary point of contact for all visitors.
• Support logistics for school events.

Skills

Bilingual (English/Spanish)

Organizational skills

Communication skills

Project management

Education

Bachelor’s Degree preferred

Tools

Google Suite

Microsoft Office

Job description

Organization Description

PAVE Academy Charter School is a public charter school in Red Hook, Brooklyn, NY. PAVE provides a K-8 experience that lays the foundation for a productive and choice-filled life. We build our students brick by brick, equipping them with the academic, social, and emotional skills that they need to become critical thinkers, problem solvers, overcomers and leaders in their communities.

PAVE educates 490 Kindergarten – 8th-grade scholars each school year. Across our student population, 82 percent of our students are eligible for the Free and Reduced Lunch Program (FRLP); 17 percent receive special education services, and 10 percent are English Language Learners (ELL).

Opportunity Summary

PAVE Red Hook seeks a Bilingual (English/Spanish) Office Manager to oversee the day-to-day operations of the school’s main office and assist the Operations team in a support capacity. Because this individual functions as the primary contact person for many of the school’s constituents, his or her ability to effectively communicate with students, staff, families, and visitors is imperative. The candidate must be a team player with the ability to manage multiple projects at once. During the school year, the Office Manager will report directly to the Director of Operations and should expect to work from 9:45am - 6:00pm Monday- Thursday, 7:50am-4:10pm on Fridays, and occasionally during additional times as requested. Summer hours will be 8:00am-4:00pm.

How You’ll Contribute

• Manage operations of the school’s main office
• Maintain a neat, organized, clean, professional, and welcoming main office environment
• Serve as the primary point of contact for all visitors- welcome all visitors with smile and warmth
• Manage phones (answer, receive, and place phone calls, take messages, etc.)
• Manage mail (stamp, sign, and distribute received mail, prepare and send outgoing mail, etc.)
• Manage stock of supplies available for staff, placing orders for items as needed
• Manage the copy machines (make copies, receive, distribute, and send faxes, fix paper

jams, request service for the machine as needed, etc.)

• Manage the collection and maintenance of student, personnel, and school information

(receive forms and paperwork, take and track attendance, track missing forms, manage

databases, update contact information, keep records current, enter information into ATS

and other student information systems, etc.)

• Help plan and manage logistics and preparations for school events, field trips, and

activities as needed (make photocopies, set up for special events, make phone calls,

confirm attendance, etc.)

• Support Operations Manager with students’ transportation needs and communicate with families regarding bus requirements and problems; distribute daily dismissal rosters to classrooms
• Troubleshoot late buses by communicating with bus companies and families; monitor late pick-up and late bus students
• Support PAVE’s Executive Director and Manager of HR and Talent with requests as needed
• Open school packages and ensure items are received in PAVE’s procurement platform
• Provide Spanish language interpretation and translation services as needed
• Maintain strict confidentiality of student, staff, and school information
• Other tasks as assigned

What You’ll Bring to the Team

• A strong commitment to PAVE’s mission and vision
• Exceptional written and oral communication skills; Spanish language skills are required
• Excellent organizational and project management skills
• Strong communication skills and desire to build and maintain relationships with PAVE families
• Strong digital literacy, including Google Suite, Microsoft Office, Word, PowerPoint and Excel
• Demonstrated ability to build and maintain relationships with a diverse set of stakeholders
• Strong entrepreneurial spirit with the ability to establish protocols and processes and execute concurrent, deadline-driven projects from beginning to end;
• A thorough and organized approach to the work
• A relentless work ethic, a high degree of patience, and grit to push through difficult challenges
• Strong judgment and decision making
• 2 years of experience in a similar role
• Bachelor’s Degree preferred

Our Core Values

More Than a School At PAVE, we are more than a school, we are a family. Staff members, families and community organizations work together in unity to create a warm, safe and joyful learning environment, where students can blossom into the best version of themselves.

No Limits At PAVE, the possibilities are endless, and we will not settle for less than our best. PAVE classrooms focus deeply on the growth and achievement in all aspects of our students’ academic and social development. We maintain high expectations for our students and for ourselves and commit to providing the care, coaching, and communication needed for students and staff to learn, grow, and shine.

Bright Starts, Vibrant Futures At PAVE, our classrooms are bright in aesthetic and vibrant with learning. Our teachers and students engage with one another enthusiastically and embrace the challenge and rigor of the work with joy. Fun is not an add on; it is an essential component of the PAVE experience. We believe that a life and love of learning starts here.

Love is Justice At PAVE, we acknowledge that systemic racism and bias has had its grips on our community for far too long. We create inclusive and equitable spaces where everyone belongs, everyone matters, and everyone is loved. "Hate cannot drive out Hate. Only Love can do that." We endeavor to bring out the best in our students and each other by, with, and through love. This, we believe, is justice in action.

Lift Every Voice At PAVE, every voice matters. We value diverse perspectives and insights within our community. We encourage our students to engage with one another and express themselves with both power and respect. As our students prepare to enter the world beyond PAVE, it is our responsibility to ensure that our students are equipped and empowered to use their voice effectively to advocate for themselves and others.

Non-Discrimination Statement

PAVE Academy Charter School does not discriminate on the basis of race, color, religion (creed), gender,

gender expression, age, national origin (ancestry), disability, marital status, sexual orientation,

or military status, in any of its activities or operations. These activities include, but are not limited

to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We

are committed to providing an inclusive and welcoming environment for all members of our staff,

volunteers, subcontractors, vendors, and clients.