Office Manager, Bensenville Campus

The Compass Church; Naperville (IL); On-site; USD 21,000 - 34,000; Part time

Job summary

The Compass Church in Naperville seeks an Office Manager to provide administrative and coordination support to Campus ministries and operations. This role manages calendars, communications, events, and serves as a key contact for staff, visitors, and vendors, with Spanish translation support as needed.

This part-time, hourly position requires availability during campus hours, participation in staff meetings, and flexibility for special events.

Qualifications

• Previous administrative or office coordination experience preferred.
• Bilingual in Spanish and English with effective communication.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication and professional interaction with staff, visitors, vendors.
• Maintain confidentiality and exercise sound judgment with campus information.
• Ability to prioritize multiple responsibilities and work independently.
• Familiarity with church management systems or relevant software a plus.
• Affirm faith and membership expectations per The Compass Church.

Responsibilities

• Oversee general office coordination and maintain an orderly office environment.
• Interact with visitors and vendors professionally while keeping information confidential.
• Manage Campus calendars and administrative processes, including invoices and events.
• Provide administrative support to the Associate Pastor, including meeting management.
• Coordinate communication projects with the Communications Department.
• Provide Spanish translation as needed and for CompassOnline and social media.
• Attend weekly Campus/ministry staff meetings and monthly All-Staff meetings.

Skills

Office coordination

Bilingual Spanish-English

Organizational skills

Communication skills

Confidentiality

Microsoft Office 365

Tools

Rock CMS

Microsoft Office 365

Job description

Job Description

Reports to: Associate Pastor

Schedule: Part-time / Hourly, Non-Exempt (1,200 hours per fiscal year)

EmploymentClassification: Coordinator/Manager (C)

Job SummaryThis position reports to the Associate Pastor and is based at the Bensenville Campus. The Office Manager serves the mission of Helping People “Find & Follow” God by providing administrative, organizational and communication support to Campus ministries and operations. This position helps maintain an organized and welcoming Campus environment, coordinates ministry activities and events, supports communication efforts and serves as a key point of contact for staff, visitors, vendors and rental groups.The position requires regular availability during Campus operating hours, attendance at weekly Campus/ministry staff meetings and monthly All-Staff meetings and availability for Christmas Eve, Easter weekend and other events outside regular working hours as required by leadership.Duties & ResponsibilitiesResponsibilities include, but is not limited to:

Office Administration & Coordination

• Oversee general office coordination, including tracking items needed for purchase, managing mail, keys and office forms, organizing printer receipts and maintaining an orderly office environment.
• Interact with visitors and vendors in a welcoming and professional manner while maintaining the confidentiality of congregational, staff and Campus information.
• Manage Campus calendars and coordinate administrative processes, including flower invoices, staff birthdays and Campus events.
• Provide administrative support to the Associate Pastor, including project coordination, email follow-up and meeting management.
• Oversee departmental expenses and assist the Associate Pastor with related administrative and financial processes.
• Serve as a liaison between the Campus and the Communications Department to coordinate communication projects, including Navigator, Communication Request Forms (CRFs), banners and posters, Facebook scheduling, rack cards, eNews and website updates.
• Provide Spanish translation as needed and requested.
• Provide Spanish-language support for CompassOnline and social media communications as requested.
• Support communication efforts to ensure information is accurate, timely and appropriate for the Campus.

Ministry & Event Coordination

• Coordinate Planning Center rotations for hosting, closing and special services in collaboration with the Associate Pastor and Worship Director.
• Manage the baptism process at least four times per year in coordination with the Care Pastor.
• Coordinate Campus events and administrative processes to support effective ministry operations.
• Coordinate with Campus staff and ministry leaders to support ministry activities and special events.

Facilities & Room Scheduling

• Coordinate with the Facilities Team and community service workers to support Campus needs.
• Serve as the primary contact for rental groups throughout the planning process and during their use of the building.
• Coordinate rental group needs with other church departments as necessary.
• Manage the Campus room reservation system and coordinate scheduling needs to avoid conflicts and support effective use of Campus facilities.

Campus Information & Systems

• Maintain accurate and up-to-date congregational information using Rock.
• Manage Campus calendars and coordinate scheduling information across ministries.
• Serve as a coordination hub between Central Ministries, Operations Ministries and Campus staff to facilitate communication, information sharing and follow-through.
• Attend weekly Campus/ministry staff meetings.
• Attend monthly All-Staff meetings.
• Perform other duties as assigned.

Required Skills & AbilitiesQualifications

• Previous administrative, office coordination or related experience preferred.
• Bilingual in Spanish and English, with the ability to communicate effectively in both languages.
• Strong organizational, administrative and time management skills with attention to detail.
• Excellent written and verbal communication skills and the ability to interact professionally with staff, visitors, vendors and ministry partners.
• Ability to maintain confidentiality and exercise sound judgment when handling congregational, staff and Campus information.
• Ability to prioritize multiple responsibilities, work independently and collaborate effectively with others.
• Basic proficiency in Microsoft Office 365 and the ability to learn church management systems and other ministry technology.
• Ability to coordinate projects, manage schedules and follow through on administrative responsibilities.
• Affirm our Statement of Faith and be in theological agreement with The Compass Church and the Evangelical Free Church of America.
• Demonstrate a growing relationship with Jesus Christ.
• Regularly attend weekend worship services at The Compass Church.
• Be a member of The Compass Church or become a member within 12 months of employment. If married, the employee’s spouse is also expected to become a member.
• Attend monthly All-Staff meetings.

Physical Requirements

• Prolonged periods of sitting and working at a computer when performing administrative responsibilities.
• Frequent use of standard office equipment.
• Ability to move throughout Campus offices, ministry spaces and facilities as needed.
• Occasionally lift and carry items weighing up to 25 pounds.
• Ability to assist with event preparation and other Campus activities as needed.