Office Manager (Autism Therapy) - Waxahachie

Galliant Trainings; Waxahachie (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health, Vision and Dental Benefits

14 PTO days + 7 holidays

Job summary

Galliant Trainings in Waxahachie, TX is seeking an Office Manager to lead clinic operations, manage staff and scheduling, and support clinical leadership. The role requires onsite presence from 7:30 AM to 4:30 PM, direct therapy duties with potential RBT certification within 4 months, and collaboration with therapists and families to ensure high-quality ABA services.

You will oversee team meetings, organize events, coordinate schedules, answer calls and emails, and help maintain a thriving,

Qualifications

• Experience with staff management and scheduling is required.
• Comfort with office administration and interacting with families and clinicians.
• Willingness to become an RBT within 4 months and maintain a quarterly billable requirement of 60 hours.

Responsibilities

• Lead and organize team meetings and events; assist therapy staff as needed.
• Manage clinic operations and scheduling changes between therapists and families; communicate changes.
• Provide a safe, compliant clinic environment and monitor daily patient flow and metrics.
• Provide administrative support: answer phones, respond to emails, and schedule appointments.
• Interact with patients, families, physicians, and other healthcare workers to ensure smooth care.
• Engage in community outreach and represent the clinic at local events.
• Develop referral networks and manage leads for new clients.
• Direct therapy duties may be required, including pursuing RBT certification within 4 months.

Skills

Staff management

Scheduling

Team leadership

Interpersonal skills

Computer skills

Job description

Join Us in Transforming Lives at Galliant!

Galliant is looking for a passionate and highly skilled Office Manager to join our Waxahachie Clinic!

At Galliant, we believe in the power of compassion, innovation, and dedicated individuals coming together to make a real impact. Galliant provides ABA Therapy to children with Autism both in clinics and in home.

We are seeking a hands-on Office Manager who will help manage and lead the clinic and be an essential part of our mission to provide personalized, evidence-based interventions for individuals with autism. Your work here goes beyond tasks – it's about making a lasting impact with most of the day-to-day duties being in team management, scheduling, office organization, helping out on the floor, managing performance metrics and supporting the clinical leadership. If you are passionate about creating positive change for individuals with ASD and want to be part of a dynamic team, this is the place for you!

Location: Waxahachie, TX

Schedule: Full-time, requires you to be in the office building from 7:30AM-4:30PM

What To Expect:

• Team Support - Leading and organizing team meetings and team events, assist therapy staff with needs around the office, be the staff's biggest advocate and assist staff on performance improvement where assigned
• Clinic Operations - Schedule changes between therapists and families: unfortunately there's a fair amount of schedule changes weekly and daily. This is a critical function of the role and candidates must display a strong level of communication, planning, and organization. You will be responsible for contacting clinicians and families of any schedule changes
• Clinic Management - Providing a safe and therapeutic environment for daily patients and employees, while also ensuring the clinic is hitting its assigned metrics
• Administrative Support - Answering phones, responding to emails, assisting with research data collection and documentation and scheduling appointments
• Client Management - Effectively interacts with patients, families, physicians and other healthcare workers
• Community Outreach - Connect with local entities, schedule training, and represent the clinic at community events
• Referral Marketing - Develop local referrers for clinic clients and manage leads
• Direct Therapy - Will be required to become a certified RBT within 4 months of start date and will maintain a quarterly billable requirement of 60 hours

Who You Are:

• Aligned with creating excellent clinical outcomes for our clients and improving the satisfaction of their family lives
• Believes the best ABA therapy is focused on individualize care and working with client within their support system
• Passionate about working with children and display a strong level of comfort in helping children (may need to assist staff from time to time)
• Expert with systems, computer skills, and interpersonal skills
• Demonstrate a high level of flexibility to meet patient needs
• Previous experience with staff management and scheduling (this is required)

Why Join Galliant?

• Purpose-Driven Work -Embark on a fulfilling journey where your daily efforts directly contribute to transforming lives.
• Inclusive and Supportive Environment -At Galliant, we foster an inclusive and supportive workplace culture. We value diversity and celebrate the unique strengths each team member brings to the table. Here, you'll find a collaborative atmosphere where your ideas are heard, and your contributions are recognized.
• Growth Opportunities - We believe in investing in our team's growth and development both in career growth opportunities and in pay increase opportunities.
• Positive Team Dynamics - Join a team that works together seamlessly towards a common goal. Your role as the Office Manager is pivotal in ensuring smooth operations, and you'll collaborate closely with therapists, support staff, and leadership. Together, we create a positive and energizing work environment.
• Health, Vision and Dental Benefits
• 7 Holidays, 14 PTO days

Galliant is proud to be an equal opportunity employer, encouraging candidates from all backgrounds to apply. We can't wait to welcome you to our team!