OFFICE MANAGER at a Growing Dental Clinic!

First Choice Dental; Fitchburg (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401k with match

Paid PTO

Employer paid Short Term Disability

Employer paid Long-Term Disability

Dental Coverage

Clothing allowance

Job summary

First Choice Dental in Fitchburg, WI is seeking an Office Manager to lead our front desk and clinical support teams. You will keep the schedule humming, oversee patient accounts, billing, insurance claims, and reports, and ensure HIPAA compliance.

We value proactive leaders who communicate clearly, multitask with precision, and create a positive patient experience. Prior dental/medical office experience is preferred; Dentrix or Open Dental familiarity is a bonus.

Qualifications

• Experience managing a dental or medical office (1+ year preferred)
• Strong leadership and communication skills
• Ability to multitask with attention to detail

Responsibilities

• Lead front office and clinical teams with a patient-first approach
• Keep the schedule humming and the day flowing with minimal stress
• Manage patient accounts, billing, insurance claims, and reports
• Oversee staff scheduling, onboarding, and team communication
• Ensure HIPAA compliance and office protocols
• Be the go-to person for problem-solving and decision-making

Skills

Leadership

Communication

Multitasking

Attention to detail

Tools

Dentrix

Open Dental

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

OFFICE MANAGER at a Growing Dental Clinic!

Fitchburg, WI, US

2 days ago Requisition ID: 1118

We are seeking a motivating leader and Cottage Grove Office Manager!

At First Choice Dental you are the Backbone of Our Practice, and we truly value your guidance and leadership.

Are you a natural leader with a knack for organization and a love for helping people thrive? We're on the hunt for a Dental Office Manager who can keep our team running like clockwork and our patients smiling from check-in to check-out.

About Us:

We’re a people-first dental practice that believes a well-run office sets the tone for everything else. From patient care to team culture, your leadership will help us stay efficient, positive, and patient-focused every step of the way. We currently have 16 open clinics, with more growth in the future!

Your Role:

Lead with heart — support and motivate the front office and clinical teams

Keep the schedule humming and the day flowing with minimal stress

Manage patient accounts, billing, insurance claims, and reports

Oversee staff scheduling, onboarding, and team communication

Ensure compliance with HIPAA and office protocols

Be the go-to person for problem-solving and decision-making

What you bring:

Experience managing a dental or medical office (1+ year preferred)

Confident leadership and strong communication skills

Master multitasker with sharp attention to detail

Familiar with dental software like Dentrix or Open Dental? Even better!

Positive energy, professionalism, and calm under pressure

Passion for creating a smooth, happy experience for both patients and staff

Great Benefits (Medical, Vision, 401k (with match), PTO, employer paid Short Term and Long-Term Disability insurance.

Company paid Dental Coverage!

Annual clothing allowance to have FCD gear!

A team that supports, celebrates, and actually enjoys working together

Leadership role with opportunities to grow

Ready to Lead with purpose and make an impact every day? We’d love to meet you!