Office Manager and Notary

Witkes Law Firm; Beachwood (OH); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Witkes Law Firm in Beachwood, OH is seeking a diligent Office Manager for a full-time, hybrid role with some remote flexibility. You will oversee daily operations, coordinate workflows, and support attorneys and staff with administrative tasks, mail routing, and basic billing processes.

The role requires strong communication, organization, and confidentiality, with duties including calendar management and policy compliance to maintain a professional, efficient office culture.

Qualifications

• Strong Communication and Customer Service skills for effective client interaction.
• Office Administration and Administrative Assistance to manage schedules and workflows.
• Proficiency with office equipment and MS Office or equivalent.
• Strong organizational skills, attention to detail, and multi-tasking in fast-paced settings.
• Basic understanding of professional services or legal office operations; law firm experience is a plus.
• Ability to maintain confidentiality, comply with procedures, and work independently or in a team.
• A high school diploma or equivalent; an associate's or bachelor's degree is nice but not required.

Responsibilities

• Oversee daily office operations and coordinate administrative workflows.
• Manage office equipment, supplies, and overall organizational efficiency.
• Serve as primary contact for internal staff and ensure professional communication.
• Support calendars, scheduling, mail routing, and basic billing or collections tasks.
• Assist with policy implementation, compliance documentation, and positive office culture.
• Lead a team of 3 staff and foster a collaborative work environment.

Skills

Communication

Customer Service

Office Administration

Administrative Tasks

MS Office

Organization

Confidentiality

Teamwork

Time Management

Education

High School Diploma

Associate/Bachelor (Nice)

Job description

Company Description

Witkes Law Firm (WLF) is a debt collection and accounts receivable portfolio liquidation firm focused on intelligent, meaningful legal representation. The firm specializes in recovering underperforming assets for a broad spectrum of creditors, including leading financial institutions in Ohio, healthcare organizations, universities, local governments, law firms, and real estate entities. WLF's success is driven by strong subject matter expertise, a highly coordinated collections process, and a deep commitment to professional values. The firm adheres to strict compliance and security standards while modernizing the practice of collection law. Witkes Law Firm offers a professional environment where team members can take pride in their work and their impact.

Role Description

The Office Manager is a full-time, hybrid role based in Beachwood, OH, with some work-from-home flexibility. This role oversees daily office operations, including coordinating administrative workflows, managing office equipment and supplies, and maintaining an organized, efficient work environment. The Office Manager serves as a primary point of contact for internal staff and ensuring professional communication and high-quality customer service. Responsibilities include scheduling and calendar management, supporting attorneys and staff with administrative tasks, handling mail and document routing, and assisting with basic billing or collections-related administrative processes. The Office Manager also helps implement office policies and procedures, supports compliance-related documentation, and contributes to a positive, collaborative office culture. The office manager manages a team of 3, and ensures a positive, and cohesive work environment.

Qualifications

• Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, colleagues, and external partners.
• Candidates should possess Office Administration and Administrative Assistance skills to manage schedules, records, and daily office workflows.
• Candidates should possess proficiency with Office Equipment and related software tools (e.g., printers, scanners, copiers, MS Office or equivalent).
• Candidates should possess strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Candidates should possess basic understanding of professional services or legal office operations; experience in a law firm or collections environment is a plus.
• Candidates should possess the ability to maintain confidentiality, follow compliance procedures, and work both independently and as part of a team.
• Candidates should possess a high school diploma or equivalent; an associate's or bachelor's degree in business, administration, or a related field is nice, but not required.