Office Manager and Executive Support Coordinator

Artory; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

Join a pioneering firm at the intersection of art and technology as an Office Manager and Executive Support Coordinator. This dynamic role is essential for ensuring smooth office operations and providing high-level support to executives. If you thrive in fast-paced environments, possess exceptional organizational skills, and are passionate about art, this is your chance to contribute to a forward-thinking company redefining the art market. Enjoy a collaborative culture with generous benefits, professional growth opportunities, and a commitment to diversity and inclusion.

Benefits

Generous Paid Time Off

Paid Parental Leave

Comprehensive Health Insurance

On-site Fitness Center

401(k) Plan

Equity Grant

Diversity Training Programs

Employee Recognition Programs

Company-provided Equipment

Snacks in the Office

Qualifications

• Proven experience in office management or executive support roles.
• Exceptional organizational skills with the ability to prioritize tasks.

Responsibilities

• Manage day-to-day office operations efficiently.
• Provide executive support including calendar management and travel arrangements.

Skills

Office Management

Executive Support

Organizational Skills

Communication Skills

Microsoft Office Suite

Project Management Software

Education

Bachelor's Degree

Relevant Certifications

Tools

Microsoft Office Suite

Project Management Software

Job description

Artory, a pioneering force at the intersection of art and technology, is seeking a dedicated Office Manager and Executive Support Coordinator to join our dynamic team. Our mission is to connect the art market with the evolving digital-first financial ecosystem, leveraging cutting-edge technology, art expertise, digital certification, and tokenization. Based in midtown Manhattan, our business team collaborates with innovative product and technology teams located in Berlin and remote locations.

This role is crucial to ensuring our office operates smoothly while providing high-level support to our executives. The ideal candidate will thrive in a fast-paced environment and will be instrumental in facilitating communication and organizational efficiency within our company. If you are passionate about art, possess exceptional organizational skills, and are eager to contribute to a forward-thinking company poised to redefine the art market, we would love to hear from you.

Responsibilities

• Manage day-to-day office operations, ensuring the workspace runs efficiently and effectively.
• Provide executive support to senior management, including calendar management, meeting coordination, and travel arrangements.
• Facilitate communication between the office and remote teams to promote collaboration and efficiency.
• Organize, plan, and coordinate company events, meetings, and conferences, both in-person and virtual.
• Maintain office supplies inventory, placing orders as necessary and managing vendor relationships.
• Develop and implement office policies and procedures to enhance productivity and workplace culture.
• Assist with various administrative tasks including calendar coordination, intern management, and research as needed.

• Ability to adapt to a fast-paced work environment and handle confidential information with discretion.
• Proven experience in office management or executive support roles.
• Exceptional organizational skills with the ability to prioritize tasks and manage time effectively.
• Strong communication skills, both written and verbal, with a customer-service-oriented attitude.
• Proficiency in Microsoft Office Suite and familiarity with project management software.

Artory has pioneered the tokenization of physical artworks, providing blockchain-secured provenance and ownership records. Our technology transforms art and collectibles into more liquid, transparent, and serviceable assets. Our strong institutional and collector partnerships make us unique in the art and fintech spaces.

1. Welcoming Team With Work-Life Balance

• A friendly, international, agile team that works together with cutting-edge technologies
• Generous paid time off (PTO), including vacation, sick days, and holidays
• Paid parental leave (maternity, paternity, adoption, leave) Paid volunteer days to encourage community involvement

2. Competitive Compensation

• Competitive salary based on experience and skills
• Annual performance-based bonuses or profit-sharing opportunities

3. Health and Wellness Benefits

• Comprehensive health insurance (medical, dental, and vision)
• Mental health support programs (e.g., Employee Assistance Program, therapy coverage)
• On-site fitness center
• Generous leave policies, including bereavement and reproductive loss leave

4. Professional Growth and Development

• Opportunities for continuous learning and training
• Mentorship programs and leadership development initiatives

5. Retirement and Financial Planning

• Equity grant for potential ownership in the company, offering alignment with company success, and the potential for personal growth with company growth
• 401(k)
• Life insurance and disability coverage

6. Diversity and Inclusion Initiatives

• Support for a diverse and inclusive workplace
• Diversity training and awareness programs
• Equal opportunity employer (EOE) commitment

7. Work Environment and Culture

• Collaborative, innovative, and inclusive company culture
• Employee recognition and appreciation programs
• Team-building activities and social events
• Transparent communication and feedback channels
• Access to modern tools, technology, and resources for increased productivity
• Company-provided laptops, phones, and other necessary equipment
• Snacks in the office

Artory is devoted to having a diverse workforce and is proud to be an equal opportunity employer. Artory does not make any employment decisions based on race, color, religion, sex, national origin, veteran status, disability, age, sexual orientation, gender identity of any other characteristic protected by law.