Office Manager & Administrative Lead with Accounting Support

Goodmark Nurseries, LLC; Wonder Lake (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Goodmark Nurseries, LLC is seeking an organized administrative professional to oversee daily office operations and support accounting tasks. The role includes answering phones, handling correspondence, maintaining records, and assisting with scheduling and documents for month-end close.

Candidates should have office admin or basic accounting experience and be proficient with Microsoft Office. The position is on-site in Illinois, offering stable responsibilities and confidentiality in handling

Qualifications

• Experience in office administration or basic accounting preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy with financial documents and records.
• Ability to communicate professionally with employees, customers, vendors and management.
• Proficiency with Microsoft Office and basic office equipment.
• Independent, proactive worker with ability to follow through on tasks.
• Dependable, trustworthy, and able to maintain confidentiality.

Responsibilities

• Oversee daily office operations to maintain an organized, professional, and efficient environment.
• Answer phones, respond to emails, distribute messages, and support office communication.
• Maintain office files, records, forms, and documentation accurately.
• Order and maintain office supplies, equipment, and materials as needed.
• Assist with scheduling, meetings, calendars, mail, shipping, and other admin tasks.
• Support management with special projects, reports, follow-up items, and day-to-day needs.
• Assist with basic accounting functions, gathering and organizing documents for month-end close.
• Collect invoices, receipts, statements, POs, and other docs for accounting review.
• Help match invoices, confirm approvals, and follow up on missing documentation.
• Assist with accounts payable and accounts receivable support as assigned.
• Prepare, scan, file, and maintain accounting-related records per procedures.
• Coordinate with management, accounting staff, or vendors for reporting needs.
• Maintain confidentiality of financial, employee, vendor, and company information.

Skills

Office admin

Office management

Bookkeeping

Accounting basics

Organizational skills

Attention to detail

Professional communication

Tools

Microsoft Office

Job description

Goodmark Nurseries, LLC is seeking an organized administrative professional to oversee daily office operations and support accounting tasks. The role includes answering phones, handling correspondence, maintaining records, and assisting with scheduling and documents for month-end close.

Candidates should have office admin or basic accounting experience and be proficient with Microsoft Office. The position is on-site in Illinois, offering stable responsibilities and confidentiality in handling