Office Administrator

Norman Keil Nurseries; Saint James (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive pay based on experience

Tight-knit team environment

Job summary

Norman Keil Nurseries, based in Saint James, NY, is seeking an organized Office Administrator to maintain smooth office operations. The ideal candidate will support the sales team, manage correspondence, and assist with invoicing and logistics. A minimum of 2 years in office administration is required.

This full-time role offers competitive pay within a tight-knit team environment at a respected greenhouse business. Responsibilities include managing day-to-day operations and providing administrative support.

Qualifications

• 2+ years of office administration or executive assistant experience.
• Strong organizational skills and ability to juggle multiple priorities.
• Comfortable working in a fast-paced, seasonal business environment.

Responsibilities

• Handle day-to-day office operations, including phones, email, and correspondence.
• Support the sales team with order entry, delivery scheduling, and customer communication.
• Assist with invoicing, purchase orders, and basic bookkeeping tasks.

Skills

Organizational Skills

Multi-tasking

Proficiency in Microsoft Office

Customer Communication

Tools

QuickBooks

Job description

Norman Keil Nurseries is a wholesale greenhouse operation celebrating 30 years in business, supplying live plants to major retail chains across NY, NJ, PA, MA, and CT. We're looking for a sharp, organized Office Administrator to keep our small office running smoothly through every season.

What You'll Do:

• Handle day-to-day office operations, including phones, email, and correspondence
• Support the sales team with order entry, delivery scheduling, and customer communication
• Assist with invoicing, purchase orders, and basic bookkeeping tasks
• Maintain filing systems and business records
• Coordinate with multiple growing sites and help manage logistics during peak season
• Assist ownership and management with reporting and administrative tasks as needed

What We're Looking For:

• 2+ years of office administration or executive assistant experience
• Strong organizational skills and ability to juggle multiple priorities
• Comfortable working in a fast-paced, seasonal business environment
• Ability to multi-task, organize, and prioritize work
• Proficiency in Microsoft Office (Excel, Word); QuickBooks a plus
• Reliable, proactive, and able to work independently with minimal supervision

What We Offer:

• Year-round, full-time position
• Competitive pay based on experience
• Tight-knit team environment at a respected Long Island business since 1996

Apply:

Send your resume to [e-mail] | 631-584-6330 | www.NormanKeilNurseries.com