Office Manager/Accounting Assistant

LandCare LLC; Kansas City (KS); On-site; USD 45,000 - 60,000; Full time

Job summary

LandCare LLC is seeking an Office Manager/Accounting Assistant to oversee administrative functions at its Kansas City branch. The successful candidate will manage accounts payable, payroll, and administrative processes while supporting the Branch Manager and teams. A strong benefits package including competitive salary, profit sharing, and medical coverage enhances the offer. Join a dynamic environment and contribute to our team's success!

Benefits

Competitive base salary

Team based profit sharing program

401K with 3.5% company match

Medical, dental, and vision coverage

Paid Time Off Policy + 9 corporate holidays

Formal training and development program

Qualifications

• Strong understanding of office processes and systems is necessary.
• Experience in payroll, billing, and accounts payable is required.
• Proven administrative skills including managing communications and documentation.

Responsibilities

• Manage administrative processes within the branch's operations management software.
• Oversee accounts payable, billing, and payroll processes.
• Provide general administrative support and participate in training.

Skills

Process Management

Accounts Payable

Payroll Management

Administrative Skills

Team Collaboration

Education

High School Diploma or Equivalent

Job description

Office Manager/Accounting Assistantsat LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch.

Process Management

• Understand and manage administrative processes executed in LandCare’s operations management software
• Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
• Provide initial and ongoing training and support of systems to production team members
• Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions

Accounts Payable, Billing and Payroll

• Generate accurate invoices according to schedule and present to customers in a timely manner
• Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up
• Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
• Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete
• Process new hires into HRIS system

General Administration

• Answer phones, collect mail, and manage office supplies/equipment
• Maintain personnel files and complete uniform requests
• Other administrative tasks as necessary

Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members:

• Competitive base salary
• Team based profit sharing program
• 401K for all employees with 3.5% company match
• Medical, dental, and vision coverage
• Paid Time Off Policy + 9 corporate holidays
• Formal training and development program