Office Manager/Accounting Assistant

LandCare LLC; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Profit sharing

401K match

Medical coverage

Dental coverage

Vision coverage

Paid time off

Corporate holidays

Training program

Development opportunities

Job summary

LandCare LLC is seeking a Branch Administrator in Houston to handle all administrative duties, assisting the Branch Manager and operations teams. Responsibilities include process management, accounts payable and receivable, payroll review, onboarding new hires, and general administration.

You will be the main contact for the branch, ensuring procedures are followed and records are maintained, with a focus on accuracy, organization, and cross-team coordination.

Qualifications

• Experience in an administrative role.
• Knowledge of accounts payable and accounts receivable processes.
• Payroll processing familiarity.
• Onboarding new hires and maintaining personnel records.

Responsibilities

• Manage administrative processes within LandCare's operations.
• Lead weekly review of job reports for accurate costing and ticket management.
• Provide training and support for systems to production teams.
• Lead month-end close coordination to ensure accurate transactions.
• Process vendor invoices, purchase orders, receipts, and timely payments.
• Review payroll hours and employee signatures on timesheets.
• Answer phones, handle mail, manage office supplies and personnel files.
• Support general administrative tasks as needed.

Skills

Process management

Accounts payable

Accounts receivable

Payroll review

New hire onboarding

HRIS

Training

Office administration

Tools

HRIS

Job description

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch.

Requirements

Process Management

• Understand and manage administrative processes executed in LandCare's operations management software
• Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
• Provide initial and ongoing training and support of systems to production team members
• Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions

Accounts Payable, Billing and Payroll

• Generate accurate invoices according to schedule and present to customers in a timely manner
• Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up
• Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
• Review branch payroll for accuracy of hours and employee signatures on timesheets - submit for processing when complete
• Process new hires into HRIS system

General Administration

• Answer phones, collect mail, and manage office supplies/equipment
• Maintain personnel files and complete uniform requests
• Other administrative tasks as necessary

Benefits

Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members:

• Competitive base salary
• Team based profit sharing program
• 401K for all employees with 3.5% company match
• Medical, dental, and vision coverage
• Paid Time Off Policy + 9 corporate holidays
• Formal training and development program