Office Manager

Job Store Staffing; Westminster (CO); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing agency in Colorado is seeking an experienced Office Manager. The candidate will manage office responsibilities, oversee administrative activities, and provide critical support to initiatives and events. This temporary-to-hire position demands excellent communication skills and proficiency in Microsoft Office. Ideal candidates will have over five years of experience in similar roles and the ability to work effectively within a team environment. Flexibility in hours is available.

Qualifications

• Excellent communication skills required.
• 5+ years in an office management or similar role needed.
• Experience with Microsoft Office Suite essential.

Responsibilities

• Manage all elements of the office, including reports and data.
• Assist in working with volunteers and team leaders.
• Support member events and ensure professionalism.

Skills

Excellent verbal and written communication skills

Advanced Microsoft Office skills (Word, Excel, PowerPoint)

Gmail, Google Docs, and Google Calendar experience

Ability to effectively influence others

Ability to think strategically

Ability to manage multiple tasks

Self-directed and proactive

Strong organizational skills

Ability to multi-task

Ability to work well with internal and external clients

Education

Five plus years of previous experience in a similar role

Tools

Microsoft Office Suite

Gmail and Google Calendar

Job description

Job Store Staffing is a woman-owned service, founded in 1974. In the years since, we’ve seen the evolution and growth of the Denver, Aurora, Broomfield/Boulder, and Colorado Springs business communities—and we’re proud to have been a part of it.

Job Store Staffing is ranked among Colorado’s top five local staffing services and one of the top twenty-five diversity-owned businesses in Colorado. We’ve remained a leader in the industry by staying in touch with our customers, adopting new innovations and developing best practices, all in the pursuit of providing ethical, excellent results for our clients and candidates.

As we head into our fourth decade, we look forward to helping Colorado’s businesses grow and thrive, and helping candidates find rewarding employment. As a woman-owned, family-run staffing business, we are committed to providing the personal touch, one-on-one dedication, and the time and support that our clients and candidates deserve.

- See more at: http://www.jobstorestaffing.com/about-us/#sthash.y5pz8lCA.dpuf

Job Description

Job Title: Office Manager

Hours: Monday-Friday 8:00am-5:00pm (Flexible hours 30-40 hours a week)

Job Type: Temporary-to-Hire

Job Duties:

• Manages all elements of the office, including correspondences, reports, data and meeting management
• Maintains and updates all printed materials, such as Board of Directors Orientation/Handbook, new Member Handbook, operating procedures and policies, etc.
• Assists in working with volunteers and team leaders
• Develops, monitors and provides reports on key organizational metrics
• Manages webinars and learning for team members
• Supports Initiative Teams (groups of member volunteers working on industry opportunities) through meeting preparation, follow-up on action items and ensures member events are executed professionally and efficiently
• Provides administrative support for monthly Board of Directors meetings
• Responsible for the hiring, learning, performance management and daily supervision of Administrative Assistant
• Assists with execution of semi-annual conferences
• Responds to website inquiries in a timely manner
• Works with Initiative Team Leaders to develop and implement a Continuous Improvement/Lean Network Program for members
• Leads implementation and ongoing management of SupplierNavigator.com, the new website we are launching Q4. It is a “yelp” like site for our industry, which provides search functionality for supplier capabilities.
• Supports Executive Director in globalization plans
• Researches and support development of industry learning programs, including digital badging and earning management system
• Other duties as assigned

Qualifications

Job Requirements:

• Excellent verbal and written communication skills
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Gmail, Google Docs, and Google Calendar experience, a plus
• Ability to effectively influence others in challenging situations
• Ability to think strategically and willingness to execute daily activities
• Ability to manage multiple tasks and work in coordination with a team of individuals
• Self-directed; must be proactive and take initiative
• Ability to organize and prioritize workload to meet deadlines
• Detail oriented; good organizational skills; flexibility
• Ability to multi-task, use tact/judgment, and preserve confidentiality of sensitive information
• Must possess the ability to work well with all levels of internal management and staff and with external clients/vendors
• Individual must be able to travel 2 x per year to attend conferences

Education & Experience

• Five plus years of previous experience in a similar role