Office Manager

Inherent Homes; Chicago, Northern (IL, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Inherent Homes is seeking an Office Manager to support day-to-day operations and assist senior management from our Chicago office. You will handle administrative tasks, scheduling, correspondence, and vendor relations in a hands-on role.

Ideal candidates bring 3–5 years of office experience, proficiency in MS Office and Google Workspace, and strong organizational and communication skills. Associate degree preferred; salary range $45,000–$55,000 with benefits.

Qualifications

• 3–5 years of office administration or office management experience.
• Associate's degree preferred (or equivalent experience).
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Excellent communication, customer service, and organizational skills.
• Ability to prioritize tasks and work independently.
• Vendor management.

Responsibilities

• Manage daily office operations and administrative functions.
• Answer phones, emails, and greet visitors professionally.
• Schedule meetings, maintain calendars, and coordinate travel arrangements.
• Prepare correspondence, reports, and presentations.
• Order office supplies and manage vendor relationships.
• Maintain electronic and paper filing systems.
• Coordinate shipping, receiving, and mail distribution.
• Support management with administrative needs.
• Ensure confidentiality of company and employee information.
• Support and/or lead special projects and event planning.

Skills

Communication

Organization

Independent work

Vendor management

Calendar management

Customer service

Problem-solving

Education

Associate's degree or higher preferred

Tools

Microsoft Office

Google Workspace

Job description

Description

Inherent L3C, and it's nonprofit engine Inherentance NFP, are an exciting mission-driven and vertically integrated enterprise headquartered on Chicago’s West Side, in the North Lawndale Community. We align workforce development, homeownership access, community-centered finance, and housing innovation into a single, cohesive operating strategy. We believe that by integrating all aspects of the community redevelopment experience and through partnerships across civic, community and business leaders, we can build a better model for homeownership centered around the needs of buyers, families, and communities.

Why you should work here:

Because the only thing we love more than homes, are the people that live in them and the communities that they create. We are committed to the safety of our coworkers as well as their training and development. Simply put, you should prepare to be celebrated and invested in from day 1 to day 10,001.

Role Description

The Office Manager supports the day to day operations of our growing business, by handling administrative, operational, scheduling, and office management responsibilities. This is a hands-on role requiring strong organizational skills, flexibility, and the ability to manage multiple priorities independently. Further, this role will split time between supporting the general needs of the business as well as directly supporting senior management.

Requirements

• Manage daily office operations and administrative functions
• Answer phones, emails, and greet visitors professionally
• Schedule meetings, maintain calendars, and coordinate travel arrangements
• Prepare correspondence, reports, and presentations
• Order office supplies and manage vendor relationships
• Maintain electronic and paper filing systems
• Coordinate shipping, receiving, and mail distribution
• Maintain office equipment and coordinate with building maintenance
• Support management with administrative needs
• Ensure confidentiality of company and employee information
• Support and/or lead special projects and event planning
• Associate's degree preferred (or equivalent experience)

Qualifications

• 3–5 years of office administration or office management experience
• Experience in a small business environment preferred
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Excellent communication, customer service, and organizational skills
• Ability to prioritize tasks and work independently
• Vendor management
• Customer service
• Calendar management
• Problem-solving and attention to detail

COMPENSATION AND BENEFITS

?Office hours are 7:00am - 4:15 pm Monday - Thursday and on Friday 7:00 am - 12: pm. The compensation range for this position will be $45,000-$55,000 annually based on experience. Healthcare benefits (Medical, Dental, Vision, Disability, Life), paid holidays and personal time off, as well as sick leave and 401k included.