Field Activity Office Manager

Rivet; Florida; On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Vacation plan

Retirement program

Competitive salary

Job summary

Rivet is seeking a Field Activity Office Manager in Cape Canaveral, FL to provide daily administrative and records management support for SSP at NOTU. The role involves travel arrangements, meeting coordination, and handling sensitive information with strict Navy standards. Strong judgment and independent work style are essential.

The position requires US citizenship, ability to obtain a Secret clearance, and 4+ years of admin experience supporting executives, with proficiency in MS Office.

Qualifications

• U.S. citizenship and ability to maintain a Secret clearance.
• Ability to obtain a CAC for Navy networks and facilities.
• Associates degree or equivalent; Bachelor's degree preferred.
• 4+ years of administrative experience supporting executives.
• Experience scheduling appointments and professional emails.
• Sound judgment, initiative, and ability to work independently under deadlines.
• Skill in formatting, processing, and maintaining records for official documents.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate travel using Defense Travel System and SSP procedures.
• Prepare letters, memoranda, and documents per Navy guidelines.
• Plan and run meetings, set objectives, agendas, and minutes.
• Schedule rooms, calls, and video conferences; manage calendars.
• Prepare responses and briefing materials from multiple sources.
• Handle routine office operations and manage supplies.
• Process mail according to SSP guidelines.

Skills

Strong organizational skills

Effective communication

Independent work ethic

Education

Associates degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Overview

Job Title: Field Activity Office Manager Location: Cape Canaveral, Florida

Rivet Operations Company is looking for a Field Activity Office Manager to support Strategic Systems Programs (SSP) at the Naval Ordnance Testing Unit (NOTU) in Cape Canaveral, FL. This is a full-time, 40-hour-per-week position. This position provides daily administrative, records management, and coordination support with little day-to-day direction.

This role keeps the NOTU office running smoothly. That includes arranging travel, managing correspondence, keeping official records, coordinating meetings, and handling security-sensitive information in line with Navy and SSP standards. It suits a self-directed administrative professional who uses good judgment, solves problems independently, and meets tight deadlines while supporting several branches.

Key Responsibilities

• Complete required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provide certificates of completion.
• Book travel in DTS according to SSP travel policy and procedures.
• Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
• Plan and run meetings from start to finish. This includes setting objectives, building agendas, inviting attendees, taking and distributing minutes, and following up on action items.
• Schedule conference rooms, conference calls, and video teleconferences (VTCs).
• Maintain detailed work unit calendars, set appointment priorities, and reschedule or decline appointments and invitations when needed.
• Prepare responses to outside inquiries about assigned projects, and pull together briefing and presentation materials from multiple sources.
• Handle routine office operations, such as ordering supplies, monitoring printer stations, and updating phone rosters.
• Process mail according to SSP correspondence guidelines.

Requirements

Required Qualifications

• U.S. citizenship and ability to maintain a Secret security clearance.
• Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
• Associates degree or equivalent is required; Bachelors degree is preferred.
• 4+ years of administrative experience, including past support to an office, Senior Executive Service (SES) members, or other executives.
• Experience scheduling appointments and handling professional emails.
• Sound professional judgment and initiative, and the ability to work independently and as part of a team under strict deadlines.
• Skill in formatting, processing, and maintaining records for official documents.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Benefits: Rivet offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at www.rivetopsllc.com.

Physical Requirements:Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 40 lbs.

Please note: Rivet Operations Company LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.

Rivet Operations Company LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $49,000.00 - USD $59,000.00 /Yr.