Office Manager

SupportFinity™; Washington; Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Meaningful work

Growth opportunities

Collaborative environment

Comprehensive benefits

Flexible paid time off

Job summary

CONSTANT is seeking an Office Manager to serve as the central hub for administrative operations, HR coordination, and routine business management. You will support hiring, onboarding, licenses, and compliance while liaising with our IT partner to maintain Microsoft 365 systems.

The hybrid role requires occasional travel to our Alexandria, VA headquarters, with limited travel (<10%). The ideal candidate has 3+ years in office management, strong communication skills, and a Bachelor's degree or equivalent experience.

Qualifications

• 3+ years in office management or related roles.
• Excellent written and verbal communication.
• Bachelor's degree or equivalent experience.
• Proficiency with MS 365 suite, including Teams and SharePoint.
• Must reside in the specified states and be able to commute to Alexandria, VA.
• Ability to pass a government background check if required.

Responsibilities

• Coordinate day-to-day office operations with HR and managers, including onboarding.
• Support hiring and onboarding processes and vendor management.
• Track licenses, registrations, renewals, and internal compliance.
• Coordinate internal communications, agendas, notes, and follow-up.
• Serve as IT liaison and support updates on Microsoft 365 hosted systems.

Skills

Communication skills

People & culture coordination

Education

Bachelor's degree

Tools

Microsoft 365 (Teams & SharePoint)

Unanet

Hubspot

Job description

About CONSTANT

CONSTANT is an award-winning emergency and crisis management firm dedicated to making the world a safer place. We are an innovative team of talented professionals who make meaningful impacts within a collaborative and flexible work environment.

About CONSTANT

CONSTANT is an award-winning emergency and crisis management firm dedicated to making the world a safer place. We are an innovative team of talented professionals who make meaningful impacts within a collaborative and flexible work environment.

Position Summary & Key Responsibilities

As Office Manager, you will serve as CONSTANT's central hub for administrative operations, people & culture coordination, and routine business management activities. You will coordinate closely with our HR and IT partners, support hiring and onboarding, manage licenses and compliance documentation, and strengthen organizational systems. To be successful in this role, you'll need to excel at:

• People & Culture Administration: Coordinate day-to-day and administrative activities with our HR firm and team of managers, including hiring and onboarding, scheduling, cross-company coordination, and support for team culture-building activities
• Business Operations & Administration: Track and manage routine business management processes, including business licenses/registrations/renewals, contract/vendor management, and internal compliance
• Internal Communication & Coordination: Coordinate internal company-wide communications aligned with our standards and team culture; support management of internal meetings, including agendas, notes, and follow-up tracking
• IT Coordination & Internal Systems. Serve as day-to-day point of contact for our IT managed services provider, tracking action items, approving routine requests, and escalating when appropriate; support content updates on Microsoft 365-hosted systems

This position is hybrid; most work is performed remotely but with periodic commuting to CONSTANT's headquarters in Alexandria, VA. Outside of commuting, travel is estimated at less than 10%.

Every CONSTANT team member is expected to proactively contribute to our positive and adaptive culture by upholding our core values of integrity, service, quality, team, and gratitude.

Must-Have Qualifications

• 3+ years of experience in office management, HR coordination, administrative operations, or other directly applicable roles
• Superior written and verbal communication skills, with the ability to combine multiple ideas into concise messages
• Bachelor's degree or equivalent experience
• Proficiency in MS 365 suite, including Teams and SharePoint
• Ability to commute to Alexandria, VA when necessary. Must reside in: AL, CA, DC, FL, GA, IL, IN, MD, MI, MO, NC, NJ, NM, NY, OH, PA, TN, TX, VA, WA
• Ability to pass a government-issued background investigation, if necessary

Nice-To-Have Qualifications

• Experience supporting government consulting operations, especially in emergency management, public health, or homeland security
• Familiarity working with outsourced HR or IT partners
• Proficiency with Unanet or a similar ERM tool
• Familiarity with Hubspot or a similar CRM tool

What We Offer

• Meaningful work on a high-performing team
• Opportunities to grow with a rapidly expanding company
• Welcoming, collaborative, and flexible work environment
• Comprehensive benefits package including healthcare, retirement plans, bonuses based on company and individual performance, and flexible paid time off

CONSTANT is an Equal Opportunity Employer and welcomes applications from all qualified individuals. Employment decisions are based solely on job-related factors without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by law.

Salary: $75000 - $85000 per year