Office Manager

Boston Engineering; Waltham (MA); On-site; USD 55,000 - 65,000; Full time

Job summary

Boston Engineering is seeking an Office Manager to oversee administrative operations. The ideal candidate thrives in fast-paced environments, managing diverse responsibilities from supply inventory to financial transactions. This full-time office-based role based in Waltham, MA, offers a supportive work culture encouraging innovation and professionalism.

Benefits

Comprehensive employee benefits plan

Matching 401(k) plan

Qualifications

• 3–5 years of office management and accounting experience.
• Professional and confident in working with senior leadership.
• Ability to manage a busy office calendar and multiple priorities.

Responsibilities

• Oversee day-to-day administrative operations and provide executive support.
• Manage office and kitchen supply inventory and ordering.
• Enter and manage accounts payable and receivable transactions.

Skills

Communication

Attention to detail

Decision-making

Education

Associate’s or Bachelor’s degree in Business or related field

Tools

Microsoft Office

Unanet

Job description

Get AI-powered advice on this job and more exclusive features.

Company Description

Boston Engineering improves the way people work and live through innovative product design and novel engineering. We are product designers and engineers for the Medical, Industrial, Commercial, and Defense sectors. Experts in robotics, motion control and embedded systems, DFX, and digital transformation, we are ISO 9001 and ISO 13485 certified. Seekinginnovative, passionate self-starters who are looking to work in an environment where curiosity and drive are encouraged and rewarded.Founded in 1995, we are located in Waltham, MA.

Company Description

Boston Engineering improves the way people work and live through innovative product design and novel engineering. We are product designers and engineers for the Medical, Industrial, Commercial, and Defense sectors. Experts in robotics, motion control and embedded systems, DFX, and digital transformation, we are ISO 9001 and ISO 13485 certified. Seekinginnovative, passionate self-starters who are looking to work in an environment where curiosity and drive are encouraged and rewarded.Founded in 1995, we are located in Waltham, MA.

Job Description

Boston Engineering is seeking an experienced Office Manager to oversee day-to-day administrative operations and provide high-level executive support. This role requires a proactive, organized individual who thrives in a fast-paced environment and can work independently with minimal supervision. The ideal candidate will demonstrate professionalism, discretion, flexibility, and resourcefulness while interacting with all levels of staff.

Front Office Operations

• Manage office and kitchen supply inventory and ordering
• Serve as the primary contact with building management and external vendors
• Plan and coordinate internal company events
• Welcome visitors and prepare meeting spaces
• Coordinate catering for breakfast/lunch meetings, including setup and cleanup
• Handle incoming/outgoing mail and shipping logistics
• Arrange travel accommodations as needed
• Provide administrative support for cross-departmental initiatives
  
  

Accounts Payable & Receivable

• Enter and manage accounts payable and receivable transactions
• Investigate and resolve vendor or customer billing issues
• Process employee expense reports
• Perform collections outreach as needed
• Enter and maintain purchase orders
  
  

Human Resources Support

• Maintain employee training and compliance records
• Assist in managing and updating employee personnel files
• Assist with new employee onboarding
  
  

Qualifications

• Associate’s or Bachelor’s degree in Business or related field preferred
• 3–5 years of office management and accounting experience
• Proficiency in Microsoft Office (Word, Excel); experience with Unanet a plus
• Strong communication and writing skills
• Excellent attention to detail and sound decision-making skills
• Proven ability to manage a busy office calendar and multiple priorities
• Professional and confident in working with senior leadership
  
  

Additional Information

Reports to: Controller

Location: Office-based role in Waltham, MA

Salary range: $55,000-$65,000 per year. The final salary offer will be based on individual education, skills, and experience.

We offer a comprehensive employee benefits plan, including a matching 401(k) plan, in an open and energetic working environment that fosters an entrepreneurial team spirit.

This role is restricted to US persons (i.e., US citizens, permanent residents, and other protected individuals under the Immigration and Naturalization Act, 8 USC 1324b(a)(3)) due to access to export-controlled technology. Boston Engineering will require proof of status prior to employment.

**Your application will not be considered complete without a submitted writing sample.**

All your information will be kept confidential according to EEO guidelines.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Boston Engineering by 2x

Sign in to set job alerts for “Office Manager” roles.

Boston, MA $75,000.00-$85,000.00 10 hours ago

Boston, MA $75,000.00-$90,000.00 2 weeks ago

Bedford, MA $59,000.00-$62,000.00 1 day ago

Cambridge, MA $70,000.00-$80,000.00 5 days ago

Boston, MA $85,000.00-$90,000.00 1 day ago

Boston, MA $90,000.00-$110,000.00 3 weeks ago

Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Boston, MA $55,000.00-$65,000.00 1 month ago

Executive Assistant to the Executive VP and Chief Financial Officer

Boston, MA $95,000.00-$105,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.