Office Manager

Ultimate Staffing; Wake Forest (NC); On-site; USD 23,000 - 32,000; Part time

Job summary

Ultimate Staffing in Wake Forest, NC is seeking an Administrative Support professional to deliver exceptional customer service, maintain accurate records, and assist with logistics and administrative tasks. The role focuses on processing items efficiently, handling with care, and returning items in a timely manner while creating a positive customer experience.

The position includes answering inquiries, maintaining service records, processing payments, coordinating scheduling, and ensuring a

Qualifications

• Ability to regularly lift and carry 15 to 30 pounds.
• Ability to stand, walk, bend, and move throughout the workday.
• Ability to safely navigate varying workplace conditions.
• Strong verbal and written communication skills.
• Proficiency with common computer applications and business software.
• Strong organizational skills and attention to detail.
• Ability to interact professionally and effectively with customers, coworkers, and management.
• Ability to multitask and adapt in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls, emails, and customer inquiries.
• Create and maintain customer accounts and service records.
• Process payments and maintain accurate documentation.
• Prepare customer communications and supporting materials.
• Perform opening and closing procedures.
• Assist with additional operational and administrative tasks as assigned.
• Receive customer items for processing.
• Inspect and document item condition upon receipt.
• Record measurements and relevant item details.
• Photograph and label items for tracking and identification.
• Identify and document any existing damage or service needs.
• Guide customers through the intake and service process.
• Answer questions regarding services, timelines, and procedures.
• Provide updates on order status and completion timelines.
• Ensure a professional, courteous, and solution-oriented customer experience.
• Coordinate pickup and delivery schedules.
• Plan and organize service routes to maximize efficiency.
• Maintain communication with customers regarding scheduling and service appointments.
• Support logistical planning and operational workflow management.
• Maintain a clean, safe, and organized work environment.
• Assist with general upkeep of shared workspaces and customer-facing areas.
• Follow company safety and cleanliness standards.

Skills

Customer service

Communication

Phone handling

Record keeping

Data entry

Multitasking

Organization

Professionalism

Job description

Reports to company leadership and supports daily operations by delivering exceptional customer service, maintaining accurate records, and assisting with logistical and administrative functions. This role helps ensure customer items are processed efficiently, handled with care, and returned in a timely manner while creating a positive customer experience.

Administrative Support

Reports to company leadership and supports daily operations by delivering exceptional customer service, maintaining accurate records, and assisting with logistical and administrative functions. This role helps ensure customer items are processed efficiently, handled with care, and returned in a timely manner while creating a positive customer experience.

Administrative Support

• Answer and direct incoming phone calls, emails, and customer inquiries.
• Create and maintain customer accounts and service records.
• Process payments and maintain accurate documentation.
• Prepare customer communications and supporting materials.
• Perform opening and closing procedures.
• Assist with additional operational and administrative tasks as assigned.

Item Intake and Inspection

• Receive customer items for processing.
• Inspect and document item condition upon receipt.
• Record measurements and relevant item details.
• Photograph and label items for tracking and identification.
• Identify and document any existing damage or service needs.

Customer Communication

• Guide customers through the intake and service process.
• Answer questions regarding services, timelines, and procedures.
• Provide updates on order status and completion timelines.
• Ensure a professional, courteous, and solution-oriented customer experience.

Scheduling and Logistics Coordination

• Coordinate pickup and delivery schedules.
• Plan and organize service routes to maximize efficiency.
• Maintain communication with customers regarding scheduling and service appointments.
• Support logistical planning and operational workflow management.

Facility Organization and Housekeeping

• Maintain a clean, safe, and organized work environment.
• Assist with general upkeep of shared workspaces and customer-facing areas.
• Follow company safety and cleanliness standards.

Qualifications and Requirements

• Ability to regularly lift and carry 15 to 30 pounds.
• Ability to stand, walk, bend, and move throughout the workday.
• Ability to safely navigate varying workplace conditions.
• Strong verbal and written communication skills.
• Proficiency with common computer applications and business software.
• Strong organizational skills and attention to detail.
• Ability to interact professionally and effectively with customers, coworkers, and management.
• Ability to multitask and adapt in a fast-paced environment.

Located in Wake Forest, NC.

Pay: $20/hr

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.